Hr Operations & Admin Assistant — Head Office

Häfele Indonesia; Tangerang; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

WhatJobs Direct is seeking a highly organized Senior Administrative Assistant to join our field operations team in Depok.

You will support logistics, procurement, and on‑site coordination for aid programs, maintain records, and liaise with partners to ensure smooth operations. This role offers hands-on humanitarian work and the chance to contribute to meaningful projects within a mission‑driven organization.

Qualifications

• High school diploma or equivalent; further education or certifications in logistics or administration is a plus.
• Minimum of 2 years of experience in operations support, logistics, or field assistance, preferably in a charity or non‑profit setting in Depok.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Good communication and interpersonal skills, with the ability to work effectively with diverse teams and community members.
• Ability to work independently and under pressure, with a problem‑solving attitude.
• Willingness to travel within the Depok region as required.
• A strong commitment to the mission of aiding vulnerable communities.
• Fluency in Bahasa Indonesia.

Responsibilities

• Support the planning and execution of field operations and logistics in the Depok area.
• Assist in the procurement and distribution of necessary supplies and resources for field teams.
• Coordinate transportation and accommodation arrangements for staff and volunteers.
• Maintain accurate records of field activities, inventory, and expenses.
• Liaise with local community members and authorities to facilitate operational access and cooperation.
• Provide on‑site support during events, assessments, and aid distribution activities.
• Ensure compliance with safety protocols and organizational guidelines in field operations.
• Assist in preparing field reports and documentation for management review.
• Troubleshoot and resolve operational issues as they arise in the field.

Skills

Organizational skills

Multitasking

Communication

Problem solving

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

About the Role Our client, a non‑profit organization dedicated to providing essential aid and support to vulnerable populations, requires a diligent and resourceful Field Operations Assistant for its activities in Depok. This role is crucial for the effective implementation of on‑ground initiatives, ensuring seamless coordination of resources and support for field teams. The ideal candidate is highly organized, possesses strong logistical skills, and has a practical understanding of operational challenges in a non‑profit context. You will be instrumental in ensuring that aid reaches those who need it most, contributing directly to the tangible impact of our client's work in Depok. This is an excellent opportunity for someone eager to contribute practically to humanitarian efforts within a supportive and mission‑driven organization.

Key Responsibilities

• Support the planning and execution of field operations and logistics in the Depok area.
• Assist in the procurement and distribution of necessary supplies and resources for field teams.
• Coordinate transportation and accommodation arrangements for staff and volunteers.
• Maintain accurate records of field activities, inventory, and expenses.
• Liaise with local community members and authorities to facilitate operational access and cooperation.
• Provide on‑site support during events, assessments, and aid distribution activities.
• Ensure compliance with safety protocols and organizational guidelines in field operations.
• Assist in preparing field reports and documentation for management review.
• Troubleshoot and resolve operational issues as they arise in the field.

Requirements

• High school diploma or equivalent; further education or certifications in logistics or administration is a plus.
• Minimum of 2 years of experience in operations support, logistics, or field assistance, preferably in a charity or non‑profit setting in Depok.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Good communication and interpersonal skills, with the ability to work effectively with diverse teams and community members.
• Ability to work independently and under pressure, with a problem‑solving attitude.
• Willingness to travel within the Depok region as required.
• A strong commitment to the mission of aiding vulnerable communities.
• Fluency in Bahasa Indonesia.

Benefits

• Competitive salary based on experience and role responsibilities.
• Opportunity to work directly in impactful field operations within Depok.
• A supportive team environment focused on achieving humanitarian goals.
• Potential for career advancement within the organization.
• Contribution to a meaningful cause and direct impact on beneficiaries.
• Practical, hands‑on experience in non‑profit operations.

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join