Front Desk & Admin Coordinator - Visa & Travel Support

Pt Optima Daya Solusi; Jawa Barat; Hybrid; IDR 60,000,000 - 90,000,000; Full time

Job summary

Pt Optima Daya Solusi in Depok, West Java, is seeking an Administrative Assistant - Logistics Support to keep our logistics operations running smoothly. You will provide administrative support to the logistics team, manage documents, shipments, and schedules, and coordinate with internal and external partners.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office.

Qualifications

• Proven experience as an Administrative Assistant, preferably within a logistics or supply chain environment.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills.

Responsibilities

• Provide comprehensive administrative support to the logistics team, including managing documentation and correspondence.
• Maintain and update logistics-related records, such as shipment tracking, inventory data, and delivery schedules.
• Coordinate with internal departments and external partners to facilitate smooth operations.
• Prepare reports, presentations, and other documents related to logistics activities.
• Assist in managing and organizing shipping documents, invoices, and delivery confirmations.
• Handle inquiries from customers and internal stakeholders regarding shipment status.
• Support the logistics team in planning and coordinating transportation and warehousing activities.
• Ensure all administrative processes adhere to company policies and industry regulations.
• Assist in managing office supplies and equipment for the logistics department.
• Contribute to process improvement initiatives within the administrative functions of the logistics department.

Skills

Logistics coordination

Attention to detail

Communication

Tools

Microsoft Office Suite

Job description

Administrative Assistant - Logistics Support

Our client, a prominent player in the supply chain and logistics sector based in Depok, West Java, is seeking a meticulous and efficient Administrative Assistant. This role is integral to supporting the logistics department's daily operations, ensuring seamless coordination and administrative oversight. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. This position operates under a hybrid work model, allowing for a balance of in-office responsibilities in Depok and remote work flexibility. You will be responsible for a variety of administrative tasks that are crucial for maintaining the efficiency and accuracy of our client's logistics operations. We are looking for a proactive individual who can contribute to a fast-paced team and uphold high standards of administrative excellence.

Key Responsibilities

• Provide comprehensive administrative support to the logistics team, including managing documentation and correspondence.
• Maintain and update logistics-related records, such as shipment tracking, inventory data, and delivery schedules.
• Coordinate with internal departments and external partners to facilitate smooth operations.
• Prepare reports, presentations, and other documents related to logistics activities.
• Assist in managing and organizing shipping documents, invoices, and delivery confirmations.
• Handle inquiries from customers and internal stakeholders regarding shipment status.
• Support the logistics team in planning and coordinating transportation and warehousing activities.
• Ensure all administrative processes adhere to company policies and industry regulations.
• Assist in managing office supplies and equipment for the logistics department.
• Contribute to process improvement initiatives within the administrative functions of the logistics department.

Requirements

• Proven experience as an Administrative Assistant, preferably within a logistics or supply chain environment.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent