Office Manager

PT Aerae Manufacturing Indonesia; Batam; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT Aerae Manufacturing Indonesia in Batam seeks a detail-oriented Office Administrator to manage day-to-day administration, facilities, and logistics on-site. You will coordinate courier services, procurement of office supplies, housekeeping, and supplier relationships to keep operations smooth.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced industrial environment.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities in English and Bahasa Indonesia.
• Proactive approach to troubleshooting and problem solving.
• Experience in office administration, facilities management, or general affairs is preferred.

Responsibilities

• Manage day-to-day office administration, courier services, deliveries, transportation, accommodation, and other logistical arrangements.
• Purchase and maintain adequate stocks of office supplies, stationery, pantry items, and other operational necessities.
• Arrange and supervise cleaning services to ensure that the office and surrounding areas remain clean and well maintained.
• Coordinate maintenance and repairs for office facilities, equipment, furniture, and building areas, including checking for leaks and safety compliance.
• Liaise with building management, contractors, suppliers, service providers, and vendors to ensure tasks are completed satisfactorily.
• Maintain good working relationships with security and surrounding management.

Skills

Organizational skills

Communication skills

Negotiation

Problem-solving

Education

Diploma or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

This role involves managing day-to-day office administration, courier services, deliveries, transportation, accommodation, and other logistical arrangements. You will purchase and maintain adequate stocks of office supplies, stationery, pantry items, and other operational necessities, and arrange and supervise cleaning services to ensure that the office and surrounding areas remain clean and well maintained.

Key responsibilities

Manage day-to-day office administration, courier services, deliveries, transportation, accommodation, and other logistical arrangements.

Purchase and maintain adequate stocks of office supplies, stationery, pantry items, and other operational necessities.

Arrange and supervise cleaning services to ensure that the office and surrounding areas remain clean and well maintained.

Coordinate maintenance and repairs for office facilities, equipment, furniture, and building areas, including checking for leaks, resolving building-related issues, and supporting applicable workplace health and safety requirements.

Liaise with building management, contractors, suppliers, service providers, and relevant vendors, and follow up until work is completed satisfactorily.

Establish and maintain a good working relationship with the security team and the management of the surrounding industrial or commercial area.

Arrange refreshments, snacks, or meals for employees, meetings, company events, and visiting guests when required.

Prepare meeting rooms and office facilities for internal meetings, visitors, and company activities.

Maintain office records, supplier agreements, invoices, expense tracking, administrative reports, and budget information.

About you

Indonesian citizen with the legal right to work in Indonesia.

Diploma or bachelor's degree in Business Administration, Management, or a related field is preferred.

Previous experience in office administration, office management, general affairs, facilities management, or a similar role.

Proficient in spoken and written English and Bahasa Indonesia.

Proficient in Microsoft Office or similar workplace applications.

Strong organizational, communication, negotiation, and problem-solving skills.

Able to work independently, manage priorities, and follow up on tasks effectively.

Responsible, detail-oriented, service-minded, and trustworthy.

Willing and able to work on-site in Batam.

A professional and supportive working environment.

Opportunities to develop administrative and operational management skills.

Competitive salary and benefits based on experience and qualifications.