Japan Operations Coordinator: Visa & Departure Docs

YBN - Binus University Medan; Jakarta Pusat; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

YBN - Binus University Medan in West Jakarta is hiring to manage the candidate departure timeline to Japan, from selection through departure. You will maintain close communication with Japanese companies and partners via email and calls, and organize contracts, visas, COE, and other required documents.

The role requires JLPT N2, a Bachelor's degree, and strong skills in coordination, documentation, and scheduling within a corporate setting. Willingness to be placed in West Jakarta is expected.

Qualifications

• JLPT N2 is required.
• Bachelor's degree from a reputable university.
• Prior experience with Japanese business relations is preferred.
• Able to work in a corporate environment.
• Good understanding of Japanese work culture and etiquette.
• Experienced in handling administrative documentation.
• Strong scheduling and timeline management.
• Proficient in business Japanese for speaking and emails.
• Willing to be placed at West Jakarta.

Responsibilities

• Manage and monitor the departure timeline from selection to departure.
• Maintain intensive communication with Japanese companies, supervising organizations, and partners via verbal and formal email.
• Coordinate the preparation of documents: contracts, visas, COE, and other admin requirements.
• Collaborate with the training team and management to ensure candidate readiness.
• Handle follow-up requests from Japanese partners regarding data or documents.
• Ensure processes align with established timelines and administrative standards.
• Prepare and maintain documentation archives and operation reports.

Skills

JLPT N2

Communication

Coordination

Time management

Education

Bachelor's degree

Job description

YBN - Binus University Medan in West Jakarta is hiring to manage the candidate departure timeline to Japan, from selection through departure. You will maintain close communication with Japanese companies and partners via email and calls, and organize contracts, visas, COE, and other required documents.

The role requires JLPT N2, a Bachelor's degree, and strong skills in coordination, documentation, and scheduling within a corporate setting. Willingness to be placed in West Jakarta is expected.