purchasing staff (admin)

PT CONCH INTERNATIONAL TRADE INDONESIA; Jakarta Utara; On-site; IDR 72,000,000 - 108,000,000; Full time

Job summary

PT CONCH INTERNATIONAL TRADE INDONESIA is seeking a Purchasing Administrator in Jakarta to handle purchasing tasks and PO processing. The role involves documenting, data entry, and coordinating with suppliers and internal teams. Strong Excel and communication skills are required.

The ideal candidate will manage supplier information, prepare reports, and support daily administrative purchasing activities, ensuring proper filing and timely follow-ups with vendors.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in a related field.
• Prior experience in Purchasing/Procurement is preferred.
• Strong negotiation and communication skills.
• Good analytical and problem-solving abilities.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Handle administrative tasks related to purchasing activities.
• Prepare and process Purchase Orders (PO), purchase requests, quotations, and invoices.
• Input and maintain purchasing data accurately in the system.
• Maintain and organize purchasing documents and records.
• Follow up with suppliers regarding order status and delivery schedules.
• Coordinate with suppliers and internal departments regarding purchasing requirements.
• Maintain and update supplier/vendor information.
• Prepare purchasing reports and supporting documents.
• Assist the Purchasing team with daily administrative tasks.
• Ensure purchasing documents are properly filed and maintained.

Skills

Administrative tasks

Negotiation

Communication

Analytical thinking

Excel

Education

Diploma (D3) or Bachelor's (S1)

Business Administration / Logistics related field

Tools

Microsoft Office

Microsoft Excel

Job description

Handle administrative tasks related to purchasing activities.

Prepare and process Purchase Orders (PO), purchase requests, quotations, and invoices.

Input and maintain purchasing data accurately in the system.

Maintain and organize purchasing documents and records.

Follow up with suppliers regarding order status and delivery schedules.

Coordinate with suppliers and internal departments regarding purchasing requirements.

Maintain and update supplier/vendor information.

Prepare purchasing reports and supporting documents.

Assist the Purchasing team with daily administrative tasks.

Ensure purchasing documents are properly filed and maintained.

Requirements

• Minimum Diploma (D3) or Bachelor's Degree (S1), preferably in Business Administration, Management, Logistics, Supply Chain Management, Industrial Engineering, or a related field.


• Previous experience in Purchasing/Procurement is preferred.


• Good negotiation and communication skills.


• Strong analytical and problem-solving abilities.


• Proficient in Microsoft Office, especially Excel.