Office manager

PT Alivan Group Bali; Tabanan; On-site; IDR 111,600,000 - 156,240,000; Full time

Job summary

PT Alivan Group Bali is seeking an experienced Office Manager in the Tabanan District, Bali, to lead daily administrative operations and support the efficiency of the organisation. The role focuses on facility management, staff supervision, budgets, and ensuring a professional work environment.

The successful candidate will have 3–5 years in a similar role, strong organisational and communication skills, and proficiency with Microsoft Office.

Qualifications

• 3–5 years of experience as an Office Manager or in a similar administrative leadership role.
• Strong organisational and time management skills with ability to manage multiple priorities.
• Excellent communication and interpersonal skills for interactions with staff and external stakeholders.
• Proficiency in Microsoft Office and office management software systems.

Responsibilities

• Oversee day-to-day office operations including facility management and vendor relationships.
• Supervise and support administrative staff with training and performance management.
• Manage office budgets, procurement of supplies and equipment, and cost control measures.
• Coordinate and schedule office facilities, meeting rooms, and equipment.
• Maintain records, documentation systems, and filing procedures in line with company policies.
• Handle correspondence, telephone communications, and visitor management professionally.
• Liaise with external service providers, landlords, and contractors to meet facility needs.
• Implement health, safety, and compliance standards in the office environment.

Skills

Office management

Leadership

Communication

MS Office

Vendor management

Tools

Microsoft Office

Job description

About the role

We are seeking an experienced Office Manager to join PT Alivan Group Bali in a full-time position based in Tabanan District, Tabanan, Bali. This is a strategic administrative leadership role that will be pivotal in ensuring the smooth operation of our office facilities and supporting the efficiency of our entire organisation. As Office Manager, you will oversee day-to-day administrative functions, manage office resources, coordinate with various departments, and maintain a professional and productive work environment. This position plays a crucial role in enabling our teams to focus on their core responsibilities whilst ensuring all administrative needs are met with excellence.

Key responsibilities

• Manage and oversee all day-to-day office operations, including facility management, maintenance coordination, and vendor relationships
• Supervise and support administrative staff, providing guidance, training, and performance management to ensure a high-performing team
• Manage office budgets, procurement of supplies and equipment, and cost control measures to optimise operational efficiency
• Coordinate and schedule office facilities, meeting rooms, and equipment for staff and client use
• Maintain office records, documentation systems, and filing procedures in compliance with company policies
• Handle correspondence, telephone communications, and visitor management professionally
• Liaise with external service providers, landlords, and contractors to ensure facility needs are met
• Implement and maintain health and safety standards, ensuring the office environment meets regulatory requirements
• Organise company events, meetings, and conferences as required
• Support human resources functions, including employee onboarding, scheduling, and administrative record-keeping

What we’re looking for

• Proven experience working as an Office Manager or in a similar administrative leadership role for a minimum of 3-5 years
• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels and external stakeholders
• Proficiency in Microsoft Office applications and experience with office management software systems
• Knowledge of general accounting and budgeting practices
• Experience in managing office supplies, equipment, and vendor relationships
• Problem-solving ability and a proactive approach to identifying and resolving operational challenges
• Attention to detail and commitment to maintaining high standards of organisation and professionalism
• Experience managing teams and providing supervisory support
• Familiarity with health, safety, and compliance requirements in an office environment
• Preferred: Experience working in a hospitality, tourism, or international business environment

What we offer

At PT Alivan Group Bali, we are committed to creating a supportive and rewarding workplace where our employees can thrive and develop their careers. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and skills training to support your career growth. We foster a collaborative and inclusive work culture where your contributions are valued and recognised. We provide a stable full-time position with clear pathways for advancement within our organisation. Additionally, we offer a pleasant working environment in the beautiful Tabanan District, and we are committed to maintaining work-life balance for all our staff members.

About us

PT Alivan Group Bali is an established organisation operating in Bali, committed to delivering excellence across our operations. We pride ourselves on fostering a professional, dynamic, and inclusive workplace where teamwork and integrity are paramount. Our organisation values efficiency, innovation, and employee satisfaction, creating an environment where every team member can contribute meaningfully to our collective success. We are dedicated to maintaining the highest standards of business practice whilst supporting the growth and development of our workforce.