Office Administrator (Management Support)

Credit Solutions Indonesia; Jakarta Utara; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Credit Solutions Indonesia is seeking an experienced Office Administrator to serve as the operational backbone of our Jakarta office. This hands-on role keeps day-to-day operations running smoothly and supports the Director and management team.

You will handle office management, HR administration, vendor coordination and calendar management, while preparing reports in English and Bahasa Indonesia. The position is full-time, based in Mampang Prapatan, South Jakarta.

Qualifications

• Bachelor's degree required; related field preferred.
• Experience in office management or secretarial roles.
• Strong organizational and multi-tasking skills.
• Proficiency in English and Bahasa Indonesia.

Responsibilities

• Manage day-to-day office operations including supplies and facilities.
• Coordinate with vendors, obtain quotations and track service contracts.
• Handle calls, correspondence, couriers and visitor reception.
• Process invoices and expense claims with the Finance team.
• Maintain filing systems and track licenses and contract renewals.
• Manage the Director's calendar and prepare meeting materials.
• Take minutes and follow up on action items.
• Arrange business travel and itineraries; prepare reports and correspondence.

Skills

Office management

Secretarial duties

Vendor coordination

Time management

Education

Bachelor's degree

Job description

Office Administrator (Management Support)

We are looking for an experienced Office Administrator who will serve as the operational backbone of our Jakarta office. This is a broad, hands-on role: you will keep day-to-day office operations running smoothly, act as the right hand of the Director and the management team, and support HR administration.

Key responsibilities

Manage day-to-day office operations: supplies, equipment, facilities and building management liaison

Coordinate with external vendors and service providers; obtain quotations and track service contracts

Handle incoming calls, correspondence, couriers and visitor reception

Process invoices and expense claims in coordination with the Finance team

Maintain document filing systems (physical and digital) and track renewal deadlines for licenses, permits and contracts

Manage the Director's calendar, schedule internal and external meetings, and prepare meeting materials

Take minutes of management meetings and follow up on action items

Arrange business travel, accommodation and itineraries

Prepare reports, presentations and correspondence in English and Bahasa Indonesia

Coordinate company events, internal announcements and cross-department communication

About you

Experienced in office management, secretarial duties, or similar roles

Min. bachelor's degree (S1)

Highly organized

Comfortable switching between tasks

Work Arrangement

Full work from office setting in Mampang Prapatan, South Jakarta area

Mon to Fri, 8.00 - 17.00 WIB