Staff Administrasi Kantor | Dukungan Keuangan & Back Office

Pt Candra Sumbertama; Batam; On-site; IDR 90,000,000 - 120,000,000; Full time

Job summary

WhatJobs Direct in Batam, Riau Islands, ID is seeking an Administrative Support Executive to join our client's team and support senior management. This role ensures smooth office operations and requires a proactive, organized professional with strong communication skills.

The position involves managing calendars, preparing reports and presentations, coordinating meetings and travel, handling communications, and assisting with onboarding and special projects in a dynamic business environment.

Qualifications

• Minimum 4 years in an administrative or executive support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Discretion handling confidential information.
• Able to work independently and as part of a team.

Responsibilities

• Manage complex executive calendars, including meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Coordinate meetings, setup logistics, materials, and minutes.
• Handle communications via phone, email, and mail with professionalism.
• Maintain electronic and physical filing systems.
• Assist travel planning and booking for staff.
• Manage office supplies and equipment and ensure adequate stock.
• Liaise between departments and external parties.
• Support onboarding for new employees.
• Undertake special projects and other admin duties as assigned.

Job description

Administrative Support Executive - WhatJobs Direct

About the Role WhatJobs Direct is seeking a highly capable and proactive Administrative Support Executive to join our client's team in Batam, Riau Islands, ID . This critical role is responsible for providing comprehensive administrative and operational support to ensure the efficient functioning of the office and to assist senior management. The ideal candidate will be an organized, detail-oriented professional with strong communication skills and a proactive approach to problem‑solving. This is an excellent opportunity for an experienced administrative professional to contribute to a dynamic business environment and further develop their career in Batam, Riau Islands, ID . The role demands a high level of professionalism, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Coordinate and facilitate meetings, including setting up logistics, preparing materials, and taking minutes when required.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring professional handling.
• Maintain organized filing systems, both electronic and physical, for easy access and retrieval of information.
• Assist with travel planning, including booking flights, hotels, and transportation for staff.
• Manage office supplies and equipment, ensuring adequate stock and efficient usage.
• Act as a liaison between departments and external parties, fostering effective communication.
• Support with onboarding processes for new employees.
• Undertake special projects and other administrative duties as assigned by management.

Requirements

• Minimum of 4 years of experience in an administrative or executive support role.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills in Bahasa Indonesia and English.
• High school diploma or equivalent; a degree or relevant certification is a plus.
• Demonstrated ability to handle confidential information with discretion.
• Proactive and resourceful problem-solving abilities.
• Ability to work independently and as a team player.
• Familiarity with office management procedures and best practices.
• Experience in a corporate or fast-paced environment.

Benefits Our client provides a competitive salary and a comprehensive benefits package commensurate with experience. This position offers a stable and supportive work environment within a growing company in Batam, Riau Islands, ID. Opportunities for professional development and career advancement are available. Employees will work closely with a team of dedicated professionals and contribute to the success of the organization. Join us and make a significant impact.