Admin

Noura Fajar Teknik; Kota Malang ꦠꦸꦛꦩꦭꦁ; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Noura Fajar Teknik in Malang, East Java, seeks a dedicated Admin professional to support daily operations and ensure smooth office functioning. You will coordinate schedules, handle correspondence, and assist departments to maintain efficiency.

The role requires strong organisational skills, attention to detail, and proficiency in MS Office and email systems. You will be a reliable team player with a proactive approach to improving office processes.

Qualifications

• Proven experience in administrative support.
• Excellent written and verbal communication in English and Indonesian.
• Proficiency with Microsoft Office Suite and email platforms.
• Attention to detail and accuracy in record-keeping.

Responsibilities

• Manage office schedules, appointments, and calendar coordination for staff.
• Handle incoming/outgoing correspondence (emails, mail, phone).
• Prepare and maintain office records and filing systems in physical and digital formats.
• Provide reception duties and welcome visitors professionally.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate meetings, events, and office activities.
• Data entry and record-keeping using office software.
• Support teammates with administrative tasks as needed.
• Maintain confidentiality and handle sensitive information appropriately.
• Assist with special administrative projects as required.

Skills

Organisational skills

Time management

Communication skills

Multitasking

Initiative

Problem-solving

Tools

Microsoft Office

Email systems

Job description

About the role

We are seeking a dedicated and organised Admin professional to join our team in Malang, East Java. In this role, you will be the backbone of our administrative operations, providing essential support to ensure the smooth functioning of our office. You will be responsible for managing a wide range of administrative tasks, coordinating office activities, and supporting various departments to maintain operational efficiency. This position is crucial to helping our organisation run effectively and ensuring that all team members have the support they need to succeed.

What you'll be doing

• Managing and organising office schedules, appointments, and calendar coordination for staff members
• Handling incoming and outgoing correspondence, including emails, post, and phone enquiries
• Preparing and maintaining office records, documents, and filing systems in both physical and digital formats
• Providing reception duties and welcoming visitors to the office in a professional manner
• Ordering and maintaining office supplies, equipment, and inventory levels
• Assisting with the organisation and coordination of meetings, events, and office activities
• Data entry and record-keeping using appropriate office software and systems
• Supporting other team members with administrative tasks as required
• Maintaining confidentiality and handling sensitive information appropriately
• Assisting with general administrative projects and special initiatives

What we're looking for

• Proven experience working in an administrative support or office support role
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English and Indonesian
• Proficiency with office software including Microsoft Office Suite (Word, Excel, PowerPoint) and email systems
• Attention to detail and accuracy in record-keeping and data entry
• Professional demeanour with strong interpersonal and customer service skills
• Ability to work independently and take initiative whilst being a reliable team player
• Flexibility and adaptability to changing office needs and priorities
• Experience with office management software or systems is advantageous
• A proactive approach to problem-solving and improving office efficiency