Office Management Assistant Manager

Indodana; Jakarta Barat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Indodana in Jakarta is seeking an experienced Head of Office Management to oversee daily operations across multiple sites. You will lead the OM team, manage travel desk, security, and office boys, and ensure a safe, productive work environment in line with HSE standards.

The role requires strong leadership, 5+ years in General Affairs, and proven budgetary control, vendor coordination, and reporting. You will develop SOPs and coordinate with auditors to support OJK/ISO requirements.

Qualifications

• Bachelor's degree in any major; Diploma (D3) may be considered with >5 years relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years leading teams (Office Boys, Security, Travel Desk) and managing multiple locations.
• Strong knowledge of OHS/HSE principles and standards.
• Proficient in budget management, petty cash handling, and internal financial reporting.

Responsibilities

• Oversee daily operations of the Office Management team across locations.
• Lead performance evaluations, coaching, and capability development.
• Ensure safe, productive work environments aligned with HSE standards.
• Manage facilities, equipment maintenance, and office layouts.
• Improve office efficiency through SOPs, systems, and procedures.
• Support procurement and distribution of office supplies and equipment.
• Handle lease agreements and office space proposals.
• Manage petty cash, cash advances, and financial reporting.
• Develop SOPs and regular reports on office conditions and budget usage.
• Assist Internal Audit to meet OJK, ISO, and other audits.

Skills

Team leadership

OHS/HSE knowledge

Budget management

Vendor coordination

Reporting

Facilities management

Education

Bachelor's degree in any major

Diploma (D3) with >5 years experience

Job description

Job Description

• Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Qualifications

• Bachelor’s degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
• Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
• Skilled in budget management, petty cash handling, and internal financial reporting.
• Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
• Able to develop and update SOPs and prepare systematic periodic reports.
• Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
• Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
• Able to work under pressure and resolve issues quickly and effectively.
• Detail-oriented in documentation and filing.

Nice to Have

• Experience supporting internal and external audit processes (OJK, ISO, etc.).
• Certifications related to OHS/HSE, facility management, or project management.