Office Management Assistant Manager

SmartRecruiters, Inc.; Jakarta Barat; On-site; IDR 200,880,000 - 357,120,000; Full time

Job summary

SmartRecruiters, Inc. is seeking an experienced General Affairs/Office Management leader in Jakarta to oversee daily operations, people management, and budget controls across multiple locations.

The role requires strong leadership, cross-department coordination, and ability to drive efficiency while ensuring compliance with HSE standards. The ideal candidate has at least 5 years in General Affairs, with 3+ years leading teams, and a track record in lease management, facilities oversight, and

Qualifications

• Bachelor’s degree (S1) in any major; preferably in Management, Engineering or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
• Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
• Skilled in budget management, petty cash handling, and internal financial reporting.
• Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
• Able to develop and update SOPs and prepare systematic periodic reports.
• Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
• Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
• Able to work under pressure and resolve issues quickly and effectively.
• Detail-oriented in documentation and filing.

Responsibilities

• Oversee and manage the daily operations of the Office Management team across locations.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across locations, ensuring safe and productive environment per HSE standards.
• Oversee day-to-day office operations ensuring facilities and equipment are well maintained.
• Analyze and improve office efficiency by planning systems, layouts, and procedures.
• Support procurement and distribution of office supplies and equipment.
• Take responsibility for office space requirements, including site sourcing and proposals for improvements.
• Review and ensure timely processing of lease agreements.
• Oversee team’s financial activities, including petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports on office conditions and budget utilization.
• Support Internal Audit with OJK, ISO, and other audit requirements.

Skills

Leadership & team management

Coaching & mentoring

Performance evaluation

Cross-department communication

OHS/HSE knowledge

Budget & financial reporting

Documentation & filing

Education

Bachelor’s degree (S1) in any major

Diploma (D3) with 5+ years experience

Job description

• Oversee and manage the daily operations of the Office Management (OM) team, including office and travel desk operations, Office Boys, and Security personnel.
• Conduct performance evaluations, provide coaching or mentoring, and plan capability development for all team members.
• Manage all aspects of Office Management across assigned locations (Operations Office and Out Region Office), ensuring a safe, comfortable, and productive work environment in accordance with HSE standards.
• Manage day-to-day office operations, ensuring all facilities and equipment are clean, well-maintained, and in proper working condition.
• Analyze and improve office efficiency by planning and implementing supporting systems, layouts, and procedures.
• Support the procurement and distribution of office supplies and equipment needed for daily operations.
• Take full responsibility for office space requirements, including sourcing and reviewing potential locations and submitting proposals for office improvements.
• Review and ensure the completeness and timely processing of office lease agreements.
• Oversee and manage the team’s financial activities, including the proper use of petty cash and cash advances.
• Develop and update SOPs, and prepare regular reports related to office conditions and budget utilization.
• Support the Internal Audit team in fulfilling OJK, ISO, and other audit requirements.

Qualifications

• Bachelor’s degree (S1) in any major; preferably in Management, Engineering, or related fields. Diploma (D3) may be considered with more than 5 years of relevant experience.
• Minimum 5 years of experience in General Affairs.
• At least 3 years of experience leading teams (Office Boys, Security, Travel Desk) and managing multiple office locations is an advantage.
• Good understanding of Occupational Health and Safety (OHS/HSE) principles and standards.
• Proficient in managing office facilities and infrastructure (building, cleanliness, office equipment).
• Skilled in budget management, petty cash handling, and internal financial reporting.
• Knowledgeable in property leasing processes, including review and administration of lease agreement documents.
• Able to develop and update SOPs and prepare systematic periodic reports.
• Strong leadership and team management skills, including coaching, mentoring, and performance evaluation.
• Excellent communication and coordination skills, both cross-department and with external parties (vendors, landlords, auditors).
• Able to work under pressure and resolve issues quickly and effectively.
• Detail-oriented in documentation and filing.

Nice to Have :

• Experience supporting internal and external audit processes (OJK, ISO, etc.).
• Certifications related to OHS/HSE, facility management, or project management.