Office Support & Admin Helper (Batam)

Pt Candra Sumbertama; Batam; Hybrid; IDR 78,120,000 - 133,920,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid time off

Hybrid work arrangement

Job summary

Pt Candra Sumbertama seeks a Senior Administrative Assistant in Batam to support senior management, manage calendars, travel, and reporting. You will maintain filing systems, handle correspondence, and coordinate events in a hybrid work setting.

The role requires strong organizational, communication, and confidentiality skills, with the ability to multitask in a fast-paced environment. A proactive, independent, and team-oriented mindset is essential for success.

Qualifications

• Proven experience as an Administrative Assistant or Senior Administrative Assistant.
• Proficiency in Microsoft Office Suite and related office software.
• Excellent organizational and time-management skills with multitasking ability.
• Strong written and verbal communication skills.
• High school diploma or equivalent; further office admin qualifications are a plus.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide comprehensive admin support to senior management, including scheduling and correspondence.
• Coordinate travel arrangements: flights, hotels, and transportation.
• Manage office supplies, inventory, and equipment, ensuring adequate stock.
• Prepare reports, presentations, and documents using office software.
• Handle mail, faxes, and courier services efficiently.
• Organize physical and digital filing systems for easy retrieval.
• Act as point of contact for internal/external inquiries and direct to proper personnel.
• Support planning and execution of company events and meetings.
• Process expense reports and invoices in a timely, accurate manner.
• Maintain a well-presented office environment at all times.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Education

High school diploma

Office administration qualifications

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a dynamic and growing organization, is seeking a highly organized and proactive Senior Administrative Assistant to join their team in Batam, Riau Islands, ID. This pivotal role supports the smooth operation of the office by managing various administrative tasks and providing crucial assistance to the management team. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. This is an exciting opportunity to contribute to a supportive and collaborative work setting where your contributions are valued and recognized. We are looking for a self-starter who can take initiative and work effectively both independently and as part of a team. Your expertise will be instrumental in enhancing the efficiency and productivity of our client's administrative functions.

Key Responsibilities

• Provide comprehensive administrative support to senior management, including scheduling meetings, managing calendars, and preparing correspondence.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for staff.
• Manage and maintain office supplies, inventory, and equipment, ensuring adequate stock levels.
• Assist in the preparation of reports, presentations, and other documents using office software.
• Handle incoming and outgoing mail, faxes, and courier services efficiently.
• Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
• Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Support the planning and execution of company events and meetings.
• Process expense reports and invoices in a timely and accurate manner.
• Ensure the office environment is well-maintained and presentable at all times.

Requirements

• Proven experience as an Administrative Assistant, Senior Administrative Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High school diploma or equivalent; further qualifications in office administration are a plus.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision and as part of a team.
• Familiarity with office equipment such as printers, scanners, and photocopiers.
• A proactive approach to problem‑solving and a keen eye for detail.
• Understanding of the local business environment in Batam would be advantageous.

Benefits

Our client offers a competitive salary package commensurate with experience. Employees receive comprehensive health insurance benefits, including medical, dental, and vision coverage. Generous paid time off includes vacation days, sick leave, and public holidays. Opportunities for professional development and continuous learning are provided. A supportive work environment fostering teamwork and professional growth is guaranteed. Additional benefits may include performance-based bonuses and retirement savings plans. Enjoy a hybrid work arrangement that balances office collaboration with personal flexibility.