Office & Administration Manager

Bali Property Group; Provinsi Bali; In loco; IDR 133.920.000 - 178.560.000; Tempo pieno

Descrizione del lavoro

Bali Property Group is seeking an Administration Manager to oversee daily office operations, documentation, finance and purchasing tasks, HR activities, and communication with stakeholders. You will work closely with senior management in a dynamic property development environment.

Ideal candidates bring 3–5 years of relevant experience, strong organizational skills, and fluency in English and Bahasa Indonesia.

Competenze

• 2+ years of professional experience in real estate or property development.
• 3–5 years of total experience in office management, administration, or business operations.
• Excellent organizational, time-management, and multitasking skills.
• Fluent in English and Bahasa Indonesia (written and spoken).
• Proficient in Microsoft Office, Excel, Google Sheets, and Google Workspace.
• Experience managing contracts, invoices, documentation, and administrative reporting.
• Strong communication and coordination skills.
• Ability to work independently, take initiative, and solve problems.
• Detail-oriented, reliable, and trustworthy.

Mansioni

• Manage daily office operations and administrative activities.
• Maintain filing systems for contracts, agreements, permits, invoices, employee documents, and company records.
• Manage correspondence, appointments, meetings, and internal communications.
• Develop and improve office procedures, filing systems, workflows, and administrative reporting.
• Ensure administrative tasks are completed accurately and on time.
• Coordinate administrative activities across multiple projects.
• Follow up with contractors, suppliers, consultants, internal team, clients, investors, and partners.
• Monitor project deadlines, outstanding tasks, and required documentation.
• Maintain task trackers and provide regular updates to management.
• Identify delays and pursue resolution.
• Organise invoices, payment requests, expense documentation, payment schedules, and financial records.
• Request and compare supplier quotations and coordinate purchases and deliveries.
• Communicate with accounting and bookkeeping teams.
• Support recruitment, onboarding, employee administration, and attendance records.
• Coordinate with notaries, lawyers, and permit consultants.

Conoscenze

Organizational skills

Time management

Multitasking

Communication skills

Strumenti

Microsoft Office

Excel

Google Sheets

Google Workspace

Descrizione del lavoro

Take ownership of daily office administration and business coordination across multiple property development and real estate projects. This role supports smooth office operations, accurate documentation, finance and purchasing administration, HR activities, and effective communication with internal and external stakeholders. The position works closely with senior management and requires strong organisation, initiative, reliability, and attention to detail.

Key responsibilities

Manage daily office operations and administrative activities.

Maintain organised filing systems for contracts, agreements, permits, invoices, employee documents, and company records.

Manage correspondence, appointments, meetings, and internal communications.

Develop and improve office procedures, filing systems, workflows, and administrative reporting.

Ensure administrative tasks are completed accurately and on time.

Coordinate administrative activities across multiple property development and real estate projects.

Follow up with contractors, suppliers, consultants, internal team members, clients, investors, and business partners.

Monitor project deadlines, outstanding tasks, and required documentation.

Maintain clear task trackers and provide regular updates to management.

Identify delays and outstanding issues and proactively follow up until resolved.

Organise invoices, payment requests, expense documentation, payment schedules, and financial administration records.

Request and compare supplier quotations and coordinate purchases, deliveries, and supplier follow-ups.

Communicate with the accounting and bookkeeping team.

Support recruitment, onboarding, employee administration, and the maintenance of attendance records.

Coordinate administrative matters with notaries, lawyers, and permit consultants.

What we're looking for

Minimum 2 years of professional experience working in a real estate or property development company.

Minimum 3-5 years of total professional experience in office management, administration, or business operations.

Excellent organisational, time-management, and multitasking skills.

Strong written and spoken English and Bahasa Indonesia.

Proficiency in Microsoft Office, Excel, Google Sheets, and Google Workspace.

Experience managing contracts, invoices, documentation, and administrative reporting.

Strong communication and coordination skills.

Ability to work independently, take initiative, and solve problems.

Highly detail-oriented, responsible, reliable, and trustworthy.

Comfortable managing multiple projects and working directly with senior management.

What can I earn as an Administration Manager