Operational & Admin Leasing Officer

Keppel Land; Jakarta Selatan; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Keppel Land is seeking an Operational & Admin Leasing Officer in Jakarta to support leasing operations and day-to-day administration, including tenancy documents, billing coordination, and reporting. The role requires meticulous record-keeping, strong communication in Indonesian and English, and the ability to work both independently and as part of a team.

You will organize files for lease agreements, manage payments, input data into Salesforce, generate monthly reports, and assist with purchase

Qualifications

• Bachelor's degree in Business Administration, Management, Property Management, or related field.
• Minimum 3–4 years of experience in administration, leasing, property management, or a related role.
• Good organizational and administrative skills with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication in Indonesian and English and have good interpersonal skills.
• Able to work independently as well as collaboratively within a team.
• Leasing Administration
• Data Compilation
• Reporting Skills
• Agent Commission Calculation
• Document Filing
• Operational Administration
• Attention to Detail
• Time Management

Responsibilities

• Source legal documents from committed tenants and new tenants for Refinitiv checks.
• Organize and maintain filing systems for Lease Agreements, Letters of Offering, Addenda, and related documents.
• Update and report leasing status to the Asset Management Department and Commercial Leasing team.
• Record expenses, quotations, and invoices accurately and in a timely manner.
• Handle refund payment processes in accordance with company policies.
• Manage all payments related to leasing programs.
• Prepare and distribute minutes of meeting for Commercial Leasing & Property Management meetings held fortnightly.
• Process and monitor commission payments related to leasing activities.
• Prepare and administer purchase orders and contracts for leasing activities.
• Input Salesforce & generate monthly report from System, Loading/unloading permits, access cards, parking tenant, overtime AC, Internal Memo for tenant invoicing

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Independent work

Education

Bachelor's degree in Business Administration, Management, Property Management, or related field

Tools

Microsoft Office

SAP

Job description

The Operational & Admin Leasing Officer is responsible for supporting the leasing operations and administrative activities to ensure smooth execution of tenancy agreements, tenant documentation, billing coordination, and day-to-day leasing administration.

Key responsibilities

Source legal documents from committed tenants and new tenants for Refinitiv checks

Organize and maintain filing systems for Lease Agreements, Letters of Offering, Addenda, and related documents

Update and report leasing status to the Asset Management Department and Commercial Leasing team

Record expenses, quotations, and invoices accurately and in a timely manner

Handle refund payment processes in accordance with company policies

Manage all payments related to leasing programs

Prepare and distribute minutes of meeting for Commercial Leasing & Property Management meetings held fortnightly

Process and monitor commission payments related to leasing activities

Prepare and administer purchase orders and contracts for leasing activities

Input Salesforce & generate monthly report from System, Loading/unloading permits, access cards, parking tenant, overtime AC, Internal Memo for tenant invoicing

Requirements

Bachelor's degree in Business Administration, Management, Property Management, or related field

Minimum 3-4 years of experience in administration, leasing, property management, or a related role

Good organizational and administrative skills with strong attention to detail

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Good communication both in Indonesian and English and have good interpersonal skills

Able to work independently as well as collaboratively within a team

Leasing Administration

SAP and other System Proficiency

Data Compilation

Reporting Skills

Agent Commission Calculation

Document Filing

Operational Administration

Attention to Detail

Time Management

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• Which of the following statements best describes your right to work in Indonesia?
• Which of the following types of qualifications do you have?
• Do you have experience in an administration role?

Commercial & Industrial Property Management

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