School Operations & Facilities Coordinator

Sampoerna Schools System; Jawa Barat; Vor Ort; IDR 84.000.000 - 108.000.000; Vollzeit

Zusammenfassung

Our client in West Java seeks an Administrative Coordinator to oversee facilities management operations in Depok. The role emphasizes meticulous coordination of maintenance, vendor relations, and property upkeep to ensure safe, efficient buildings.

You will handle inquiries from tenants, track service requests, and assist with budget and compliance tasks. Strong organizational and communication skills are essential for success in this role.

Qualifikationen

• Minimum 3 years in administrative roles, preferably in facilities or property management.
• Associate's or Bachelor's degree in a relevant field is advantageous.
• Proficiency in MS Office and familiarity with property management software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.

Aufgaben

• Coordinate the scheduling of maintenance, repairs, and preventative services for all managed properties.
• Manage vendor and contractor relationships, including obtaining quotes, issuing work orders, and processing invoices.
• Respond to and resolve tenant maintenance requests and inquiries in a timely and professional manner.
• Maintain detailed records of maintenance activities, service requests, and property inspections.
• Assist in budget preparation and tracking for facilities management expenses.
• Ensure compliance with health, safety, and environmental regulations across all properties.
• Manage inventory of facilities supplies and equipment.
• Assist in coordinating office moves, space planning, and general office upkeep.
• Liaise with internal departments such as leasing, finance, and marketing.
• Prepare reports on facilities operations, including costs, performance metrics, and upcoming needs.

Kenntnisse

Organizational skills

Communication skills

Multitasking

Ausbildung

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

Property management software

Jobbeschreibung

Our client, a prominent real estate development and management firm with significant operations in the Depok area, is seeking a meticulous and proactive Administrative Coordinator for its Facilities Management division. This role is essential for ensuring the smooth, efficient, and safe operation of all managed properties. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a practical understanding of facilities operations. You will be responsible for coordinating maintenance schedules, managing vendor relationships, handling tenant inquiries, and overseeing various administrative tasks that support property upkeep and management. This is an excellent opportunity to contribute to a respected organization in West Java and develop a career in facilities administration.

Key Responsibilities

• Coordinate the scheduling of maintenance, repairs, and preventative services for all managed properties.
• Manage vendor and contractor relationships, including obtaining quotes, issuing work orders, and processing invoices.
• Respond to and resolve tenant maintenance requests and inquiries in a timely and professional manner.
• Maintain detailed records of maintenance activities, service requests, and property inspections.
• Assist in budget preparation and tracking for facilities management expenses.
• Ensure compliance with health, safety, and environmental regulations across all properties.
• Manage inventory of facilities supplies and equipment.
• Assist in coordinating office moves, space planning, and general office upkeep.
• Liaise with internal departments such as leasing, finance, and marketing.
• Prepare reports on facilities operations, including costs, performance metrics, and upcoming needs.

Requirements

• Minimum of 3 years of experience in an administrative role, preferably in facilities management, property management, or a related field.
• Associate's or Bachelor's degree in a relevant field is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with property management software is a plus.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
• Excellent communication and interpersonal skills,