Property Development Admin Lead - Operations & Coordination

Bali Property Group; Provinsi Bali; On-site; IDR 133,920,000 - 178,560,000; Full time

Job summary

Bali Property Group is seeking an Administration Manager to oversee daily office operations, documentation, finance and purchasing tasks, HR activities, and communication with stakeholders. You will work closely with senior management in a dynamic property development environment.

Ideal candidates bring 3–5 years of relevant experience, strong organizational skills, and fluency in English and Bahasa Indonesia.

Qualifications

• 2+ years of professional experience in real estate or property development.
• 3–5 years of total experience in office management, administration, or business operations.
• Excellent organizational, time-management, and multitasking skills.
• Fluent in English and Bahasa Indonesia (written and spoken).
• Proficient in Microsoft Office, Excel, Google Sheets, and Google Workspace.
• Experience managing contracts, invoices, documentation, and administrative reporting.
• Strong communication and coordination skills.
• Ability to work independently, take initiative, and solve problems.
• Detail-oriented, reliable, and trustworthy.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain filing systems for contracts, agreements, permits, invoices, employee documents, and company records.
• Manage correspondence, appointments, meetings, and internal communications.
• Develop and improve office procedures, filing systems, workflows, and administrative reporting.
• Ensure administrative tasks are completed accurately and on time.
• Coordinate administrative activities across multiple projects.
• Follow up with contractors, suppliers, consultants, internal team, clients, investors, and partners.
• Monitor project deadlines, outstanding tasks, and required documentation.
• Maintain task trackers and provide regular updates to management.
• Identify delays and pursue resolution.
• Organise invoices, payment requests, expense documentation, payment schedules, and financial records.
• Request and compare supplier quotations and coordinate purchases and deliveries.
• Communicate with accounting and bookkeeping teams.
• Support recruitment, onboarding, employee administration, and attendance records.
• Coordinate with notaries, lawyers, and permit consultants.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Tools

Microsoft Office

Excel

Google Sheets

Google Workspace

Job description

Bali Property Group is seeking an Administration Manager to oversee daily office operations, documentation, finance and purchasing tasks, HR activities, and communication with stakeholders. You will work closely with senior management in a dynamic property development environment.

Ideal candidates bring 3–5 years of relevant experience, strong organizational skills, and fluency in English and Bahasa Indonesia.