Office & Administration Executive

PT Brokeret Fintech Solutions; Tangerang; On-site; IDR 73,120,000 - 87,584,000; Full time

Job summary

PT Brokeret Fintech Solutions in Jakarta baseline is seeking a full-time Office Administrator to keep company records up to date and support essential administrative processes. You will coordinate with our accountant and payroll/BPJS provider for timely submissions and reconciliations, and handle government paperwork and contracts.

The role combines routine tasks with occasional ad-hoc priorities in a hybrid onsite setting.

Qualifications

• 1–3 years of relevant office/administration experience.
• Proficient in MS Office and Google Workspace.
• Comfortable communicating in English with internal and external partners.
• Organised, detail-oriented and reliable with strong follow-up.

Responsibilities

• Maintain company records and internal documentation.
• Coordinate with our accountant and payroll/BPJS vendor for submissions.
• Prepare and process routine government paperwork and filings.
• Manage vendor relationships and office procurement.
• Receive couriers, support reception duties, and manage calendars.
• Track outstanding admin requests and vendor invoices.
• Handle onboarding setup and ad-hoc logistics tasks.

Skills

MS Office

Google Workspace

English communication

Time management

Tools

Google Workspace

Job description

You will ensure the BSD office runs smoothly and administrative processes are kept accurate and up to date. The role focuses on company records, coordination with accountant and payroll/BPJS provider, government paperwork, and day‑to‑day office logistics so colleagues can focus on client work.

What you'll own

• Maintain company records and internal documentation, ensuring files and systems are current.
• Coordinate with our accountant and payroll/BPJS vendor for timely submissions and reconciliations.
• Prepare and process routine government paperwork and statutory filings as required.
• Manage vendor relationships, procurement of office supplies, and contracts administration.

A typical day

• Receive couriers, support reception duties, and keep common areas organised.
• Schedule meetings, interviews, and manage shared calendars and meeting rooms.
• Track and follow up on outstanding administrative requests and vendor invoices.
• Handle ad-hoc logistics tasks such as equipment requests or onboarding setup.

What we look for

• 1–3 years of relevant office/administration experience and practical MS Office/Google Workspace skills.
• Comfortable communicating in English for internal coordination and external vendors.
• Organised, detail-oriented, reliable with strong follow-up and time management.
• Able to balance routine tasks with occasional ad-hoc priorities in a hybrid onsite role.
• This is a full-time Jakarta-based position with regular onsite requirements; salary Rp 7.2M/month.