Mandarin-Speaking Executive Assistant to C-Suite

OrmandCorp; Jakarta Utara; On-site; IDR 300,000,000 - 550,000,000; Full time

Job summary

OrmandCorp in Jakarta is seeking an experienced Executive Assistant (Mandarin Speaker) to support senior executives in a full-time capacity. You will manage complex calendars, prepare reports, and coordinate travel while acting as the Mandarin liaison for regional partners.

Fluent Mandarin and professional English are required, with at least five years in executive support. The role emphasizes discretion, cross-cultural communication, and proactive assistance to drive executive productivity.

Qualifications

• Fluent Mandarin Chinese (written and spoken) with professional English proficiency.
• Minimum 5 years' experience as an Executive Assistant or similar senior admin role.
• Advanced proficiency with Microsoft Office and scheduling software.
• Ability to translate and convey complex information accurately.
• Strong understanding of cross-cultural communication and Chinese business etiquette.
• Capacity to manage multiple priorities and tight deadlines with discretion.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating travel for senior leadership
• Preparing high-quality correspondence, presentations, and reports for executive review and board meetings
• Acting as a primary contact for internal and external stakeholders needing Mandarin support
• Providing real-time translation and interpretation during meetings and calls with Mandarin-speaking partners
• Organising and coordinating business events, conferences, and corporate functions
• Managing confidential information and sensitive documents with discretion and professionalism
• Processing expense reports, purchase orders, and other admin documentation
• Conducting research and preparing briefing materials for executives
• Liaising with external service providers and managing vendor relationships
• Supporting development and implementation of office procedures and systems

Skills

Mandarin

English

Executive support

Administrative skills

Communication

Cultural awareness

Organizational skills

Discretion

Proactivity

Problem-solving

Multinational experience

Tools

MS Office

Scheduling software

CRM systems

Document management tools

Job description

OrmandCorp in Jakarta is seeking an experienced Executive Assistant (Mandarin Speaker) to support senior executives in a full-time capacity. You will manage complex calendars, prepare reports, and coordinate travel while acting as the Mandarin liaison for regional partners.

Fluent Mandarin and professional English are required, with at least five years in executive support. The role emphasizes discretion, cross-cultural communication, and proactive assistance to drive executive productivity.