Mandarin PMO

Vantage Markets ID; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Vantage Markets ID in Jakarta, Indonesia, is seeking a Mandarin-speaking Personal Assistant to support local management and global teams. You will translate business and policy information, track projects, and prepare reports and meeting documentation with strict confidentiality.

This full-time, on-site role requires 1–2 years experience in executive support or project coordination, a Bachelor’s degree preferred, and strong organizational and communication skills across cultures.

Qualifications

• Fluent in Mandarin (spoken and written) is mandatory.
• Bachelor’s degree preferred in business administration or related field.
• 1–2 years of experience in Executive Assistant, Business Support, Project Coordination, or similar role.
• Strong communication and interpersonal skills with ability to work across functions.
• Detail-oriented with strong follow-up and organizational skills; ability to handle confidential information.

Responsibilities

• Act as a communication bridge between local management and Mandarin-speaking global teams.
• Translate and convey business, operational, and policy information accurately (written & verbal).
• Coordinate and follow up on assigned matters to ensure clear alignment and timely updates.
• Assist in tracking projects, action plans, and operational issues; collect and summarize data for reporting.
• Prepare meeting minutes and support cross-functional meeting coordination.
• Facilitate bilingual documentation and management reporting when required.
• Maintain proper documentation and ensure strict confidentiality of sensitive information.

Skills

Mandarin communication

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Reporting tools

Job description

Vantage Markets is a leading global multi-asset brokerage, providing clients with access to a wide range of financial instruments including forex, commodities, indices, shares, and cryptocurrencies. With a strong presence across international markets, Vantage is committed to delivering transparent trading conditions, advanced technology, and exceptional client support. The company fosters a collaborative and fast-paced environment, empowering employees to grow within a dynamic global organization.

About the role

This is a full-time, on-site role for a Mandarin Personal Assistant based in Jakarta, Indonesia. The role is responsible for supporting communication and coordination between local management and Mandarin-speaking global teams. The successful candidate will handle translation of business, operational, and policy-related information, assist in tracking projects and action items, prepare reports and meeting documentation, and ensure timely follow-ups across functions. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality in a fast-paced, cross-cultural environment.

Key Responsibilities

• Act as a communication bridge between local management and Mandarin-speaking global teams.
• Translate and convey business, operational, and policy information accurately (written & verbal).
• Coordinate and follow up on assigned matters to ensure clear alignment and timely updates.
• Assist in tracking projects, action plans, and operational issues (e.g., sponsorship tracking, issue updates).
• Collect and summarize data from internal systems for reporting purposes.
• Prepare meeting minutes and support cross-functional meeting coordination.
• Facilitate bilingual documentation and management reporting when required.
• Maintain proper documentation and ensure strict confidentiality of sensitive information.

Requirements

• Fluent in Mandarin (spoken and written) is mandatory.
• Bachelor’s degree in Business Administration, Management, or related field is preferred.
• Minimum 1–2 years of experience in Executive Assistant, Business Support, Project Coordination, or similar role.
• Strong communication and interpersonal skills with the ability to work across functions.
• Detail-oriented with strong follow-up and organizational skills.Able to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); familiarity with reporting tools is a plus.
• Able to work in a fast-paced, cross-cultural environment.