Mandarin-speaking Executive Assistant & Global Coordination

Vantage Markets ID; Jakarta Pusat; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Vantage Markets ID in Jakarta, Indonesia, is seeking a Mandarin-speaking Personal Assistant to support local management and global teams. You will translate business and policy information, track projects, and prepare reports and meeting documentation with strict confidentiality.

This full-time, on-site role requires 1–2 years experience in executive support or project coordination, a Bachelor’s degree preferred, and strong organizational and communication skills across cultures.

Qualifications

• Fluent in Mandarin (spoken and written) is mandatory.
• Bachelor’s degree preferred in business administration or related field.
• 1–2 years of experience in Executive Assistant, Business Support, Project Coordination, or similar role.
• Strong communication and interpersonal skills with ability to work across functions.
• Detail-oriented with strong follow-up and organizational skills; ability to handle confidential information.

Responsibilities

• Act as a communication bridge between local management and Mandarin-speaking global teams.
• Translate and convey business, operational, and policy information accurately (written & verbal).
• Coordinate and follow up on assigned matters to ensure clear alignment and timely updates.
• Assist in tracking projects, action plans, and operational issues; collect and summarize data for reporting.
• Prepare meeting minutes and support cross-functional meeting coordination.
• Facilitate bilingual documentation and management reporting when required.
• Maintain proper documentation and ensure strict confidentiality of sensitive information.

Skills

Mandarin communication

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Reporting tools

Job description

Vantage Markets ID in Jakarta, Indonesia, is seeking a Mandarin-speaking Personal Assistant to support local management and global teams. You will translate business and policy information, track projects, and prepare reports and meeting documentation with strict confidentiality.

This full-time, on-site role requires 1–2 years experience in executive support or project coordination, a Bachelor’s degree preferred, and strong organizational and communication skills across cultures.