Human Resources Administrator

House of OM; Provinsi Bali; On-site; IDR 78,120,000 - 100,440,000; Full time

Job summary

House of OM in Gianyar, Bali is seeking an HR Admin to support HR administration, operations, and recruitment coordination. You will handle candidate sourcing, screening, onboarding, and the maintenance of employee records.

This role supports Indonesia and Thailand, collaborates with hiring managers, and ensures accurate HR documents using templates and trackers. Command of English for interviews and correspondence is required, along with strong Excel/Google Sheets skills and experience with

Qualifications

• Minimum 1 year of hands-on experience in HR Administration or HR Operations.
• Experience coordinating recruitment beyond interview scheduling, including sourcing and onboarding.
• Maintaining employee records and HR documents with minimal supervision.
• Knowledge of BPJS Kesehatan and BPJS Ketenagakerjaan administration.
• Proficient in English for interviews and correspondence with international candidates.
• Familiar with Indonesian employment administration concepts (PKWT, PKWTT, attendance, leave).
• Experience supporting foreign visa or work-permit documentation is an advantage.
• Detail-oriented with the ability to manage multiple deadlines.
• Comfortable in a small, fast-paced HR team and willing to travel/relocate as needed.

Responsibilities

• Coordinate recruitment from approved manpower requests to posting, screening, interview arrangements, onboarding.
• Support recruitment coordination for Indonesia and Thailand with hiring managers and the HR team.
• Collect and verify employee documents; update databases and maintain files.
• Prepare contracts, addenda, employment letters, and other HR documents using templates.
• Monitor contract expiry, probation reviews, and appraisal deadlines; follow up with managers.
• Administer BPJS registrations, exits, and data changes; coordinate with Finance.
• Support foreign employee documentation by maintaining checklists and permit expiry dates.
• Coordinate onboarding and offboarding with relevant departments.
• Maintain HR trackers and prepare progress reports on recruitment and administration tasks.
• Assist in training administration, employee engagement activities, and basic procurement coordination.

Skills

HR Administration

Recruitment coordination

Data entry

English proficiency

Excel / Google Sheets

HRIS experience

Google Workspace

Attention to detail

Multi-tasking

Tools

HRIS

Excel

Google Sheets

Google Workspace

Job description

• Minimum 1 year of hands-on experience in HR Administration, HR Operations, or a combined Recruitment and HR Administration role .
• Previous experience coordinating recruitment beyond interview scheduling, including candidate sourcing, screening, follow-up, and onboarding.
• Practical experience maintaining employee records, preparing HR documents, and managing administrative trackers with minimal supervision.
• Working knowledge of BPJS Kesehatan and BPJS Ketenagakerjaan administration. Direct experience processing registrations, employee exits, data changes, or dependent additions is an advantage.
• Good command of spoken and written English, sufficient to handle interviews, correspondence, and routine discussions with international candidates and employees.
• Proficiency in Excel or Google Sheets, including basic formulas, data reconciliation, and maintaining deadline-based trackers.
• Experience using an HRIS or employee database, with familiarity with Google Workspace and digital document management.
• Basic understanding of Indonesian employment administration, including PKWT, PKWTT, attendance, leave, and confidentiality.
• Experience supporting foreign employee visa or work‑permit documentation is an advantage.
• Strong attention to detail, reliable follow-through, and the ability to manage multiple deadlines independently.
• Comfortable working in a small, fast‑paced HR team and supporting tasks beyond a single specialization.
• Willing to work on-site in Gianyar, Bali, and travel occasionally between company locations. Applicants outside Bali must be willing to relocate.

HR Admin

Location: Gianyar, Bali

Requirements

• Minimum 1 year of hands-on experience in HR Administration, HR Operations, or a combined Recruitment and HR Administration role .
• Previous experience coordinating recruitment beyond interview scheduling, including candidate sourcing, screening, follow-up, and onboarding.
• Practical experience maintaining employee records, preparing HR documents, and managing administrative trackers with minimal supervision.
• Working knowledge of BPJS Kesehatan and BPJS Ketenagakerjaan administration. Direct experience processing registrations, employee exits, data changes, or dependent additions is an advantage.
• Good command of spoken and written English, sufficient to handle interviews, correspondence, and routine discussions with international candidates and employees.
• Proficiency in Excel or Google Sheets, including basic formulas, data reconciliation, and maintaining deadline-based trackers.
• Experience using an HRIS or employee database, with familiarity with Google Workspace and digital document management.
• Basic understanding of Indonesian employment administration, including PKWT, PKWTT, attendance, leave, and confidentiality.
• Experience supporting foreign employee visa or work‑permit documentation is an advantage.
• Strong attention to detail, reliable follow-through, and the ability to manage multiple deadlines independently.
• Comfortable working in a small, fast‑paced HR team and supporting tasks beyond a single specialization.
• Willing to work on-site in Gianyar, Bali, and travel occasionally between company locations. Applicants outside Bali must be willing to relocate.

Responsibilities

• Coordinate recruitment from approved manpower requests to job posting, screening, interview arrangements, candidate follow-up, and onboarding.
• Support recruitment coordination for Indonesia and Thailand in collaboration with hiring managers and the HR team.
• Collect and verify employee documents, update employee databases, and maintain organized physical and digital personnel files.
• Prepare contracts, addenda, employment letters, and other HR documents using approved templates and approval procedures.
• Monitor contract expiry dates, probation reviews where applicable, and appraisal deadlines; follow up with the relevant managers.
• Check attendance, leave, and overtime records, resolve discrepancies with department leaders, and submit verified inputs to Finance.
• Administer BPJS registrations, employee exits, membership changes, and data updates, coordinating with Finance where needed.
• Support foreign employee documentation by maintaining checklists, monitoring permit expiry dates, and coordinating with responsible colleagues or agents.
• Coordinate onboarding and offboarding administration with the relevant departments.
• Maintain HR trackers and prepare regular progress reports on recruitment and outstanding administrative matters.
• Support training administration, employee engagement activities, uniform requests, and basic procurement coordination.
• Respond to routine employee inquiries, escalating matters requiring approval, and protect confidential employee information.