HC Representative Officer

YBN - BINUS University Bandung; Kota Bandung; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

BINA NUSANTARA Bandung is seeking a Human Capital officer to provide information on HC policies, liaise on inquiries, and deliver consultative solutions for staff requests related to HC matters.

The role involves processing HC documents, monitoring attendance and leave, handling expatriate visa and accommodation arrangements, and preparing related reports. Strong secretarial and intercultural skills with ISO documentation experience are preferred.

Qualifications

• Minimum bachelor (S1) degree in any relevant background.
• Minimum 2 years working experience in related area.
• Secretarial and intercultural skills, ISO documentation; good written and verbal communication.

Responsibilities

• Provide information and communicate Human Capital policy/regulation for all parties.
• Act as liaison for inquiries regarding Human Capital policies and procedures.
• Provide consultative solution for employees’ requests or complaints related to Human Capital matters.
• Process documents and forms for HC policies, programs, plans, procedures, and practices.
• Administer and monitor absenteeism and lateness of staff attendance; manage leave and brief absence requests.
• Coordinate expatriate visa applications, accommodation, and related expatriate formalities with HR and Employee Relations.
• Prepare reports regarding staff absence, leave, and expatriate formalities.
• Maintain records and file to support review/audit of HC processes.

Skills

Secretarial skills

Intercultural skills

ISO Documentation

Education

Bachelor's degree (S1)

Job description

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

BINA NUSANTARA started with a dream and a sense of determination. Founded by Joseph Wibowo Hadipoespito and Theresia Widia Soerjaningsih, this education institution has gone through many stages, and overcome various barriers. It still stands strong and grand despite the competition.

Human Capital Consultative Service

• Provide information and communicate Human Capital policy/regulation and other Human Capital related decisions for all respective parties.
• Act as liaison for inquiries regarding Human Capital policies and procedures to respective person.
• Provide consultative solution for all employees’ requests or complaint that related with Human Capital matters.

Human Capital Operation

• Process document and forms necessary for the implementation of various Human Capital policies, programs, plans, procedures, and practices.
• Administer and monitor absenteeism and lateness of staff attendance.
• Administer and Monitor leave and Brief absence request.
• Record medical claims.
• Execute and monitor expatriate formalities process and requirement.
• Administer arrangement of Business trip for expatriate staff regarding Indonesian working visa application and Exit Permit Only (EPO) arrangement purposes (coordination with Employee Relations department/ other parties).
• Administer accommodation arrangement for expatriate.
• Execute Tax ID processing in for expatriate in the Indonesian Tax Office.
• Prepare reports regarding Staff Absence, Staff Leave, and Expatriate Formalities, etc.
• Provide administrative information regarding Human Capital processes (medical claim, leave request, staff absence, expatriate formalities).
• Maintain all necessary records and file to support review/audit (Staff Leave Request & Approval, Brief Absence, Insurance Medical Forms).

Human Capital Operation

• Handles details of meeting / communication session arrangements for Human Capital Representative Department.
• Perform all reimbursement process in respective Business Unit by coordinating with related units.
• Participate in taking improvement steps in Human Capital Representative department programs & policies.

General Activities

• Execute all necessary actions in accordance with existing rules and mechanism in order to comply with all quality management system.
• Suggest improvement process related to Human Capital Representative activities.
• Perform other duties as assigned from direct supervisor.
• Compiles, maintains, and file all reports, records and other documents required.

General Requirement

• Minimum bachelor (S1) degree in any relevant background

Work Exposure/ Experience

• Minimum 2 years working experience in related area

Special Skill

• Secretarial and Intercultural skills, ISO Documentation
• Good written and verbal communication skills