Global Executive Assistant: Strategic Scheduler & Liaison

Macquarie Group; Indonesia; On-site; IDR 150,000,000 - 210,000,000; Full time

Job summary

Macquarie Group is seeking an Executive Assistant to provide high‑level support to senior executives across a global organisation. You will manage complex calendars, coordinate travel, prepare meetings and liaise with stakeholders across multiple time zones to keep schedules aligned.

The role requires exceptional organisation, proactive problem solving, discretion and superb communication to translate business needs into practical outcomes.

Qualifications

• Proven experience supporting senior executives within a global organisation, with the ability to manage complex schedules, competing priorities and stakeholders across different time zones.
• Excellent organisational, planning and time management skills, with the ability to work effectively in a fast-paced environment while maintaining a high level of accuracy and attention to detail.
• Strong communication and relationship-building skills, with the confidence to engage professionally with stakeholders at all levels and translate business needs into practical outcomes.
• A proactive, adaptable and solutions-focused approach, with sound judgement, discretion and the ability to handle sensitive and confidential information.
• Advanced Microsoft Office skills, including Microsoft Copilot, together with experience coordinating complex travel arrangements, workshops, events and team engagement activities.

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

Communication skills

Discretion & confidentiality

MS Office (Copilot)

Tools

Microsoft Copilot

Microsoft Office

Job description

Macquarie Group is seeking an Executive Assistant to provide high‑level support to senior executives across a global organisation. You will manage complex calendars, coordinate travel, prepare meetings and liaise with stakeholders across multiple time zones to keep schedules aligned.

The role requires exceptional organisation, proactive problem solving, discretion and superb communication to translate business needs into practical outcomes.