Executive Assistant, Transport Team

Macquarie Group; Indonesia; On-site; IDR 180,000,000 - 260,000,000; Full time

Job summary

Macquarie Group seeks an Executive Assistant to partner with senior executives, expertly managing complex calendars, coordinating meetings across time zones, and overseeing travel via Concur.

This high-visibility role supports cross-regional coordination, deal-related activities, and initiatives to improve processes and team engagement.

Qualifications

• Experience coordinating executive calendars across multiple time zones.
• Ability to manage complex schedules and prioritise competing demands.
• Strong communication and relationship-building with senior stakeholders.

Responsibilities

• Manage complex calendars for senior stakeholders and coordinate meetings across time zones.
• Oversee domestic and international travel planning and itinerary management using Concur.
• Support cross-regional coordination and deal-related activities; identify process improvements and efficiencies.
• Assist in events and team engagement initiatives to boost productivity.

Skills

Calendar management

Travel coordination

Stakeholder relations

Tools

Concur

Job description

As an Executive Assistant, you will act as a trusted partner to senior stakeholders, managing complex and highly dynamic calendars, coordinating meetings across time zones, and overseeing domestic and international travel through Concur. Beyond core support responsibilities, you will play an integral role in enabling the team’s effectiveness, including coordinating across regions, supporting deal related activities, and identifying opportunities to improve processes and ways of working.

This is a high visibility role within a fast-paced environment, where you will build strong relationships across senior stakeholders and contribute to the success of a leading advisory business. You will also have the opportunity to take ownership of team initiatives, including event planning and engagement activities.

In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.

As an Executive Assistant, you will act as a trusted partner to senior stakeholders, managing complex and highly dynamic calendars, coordinating meetings across time zones, and overseeing domestic and international travel through Concur. Beyond core support responsibilities, you will play an integral role in enabling the team’s effectiveness, including coordinating across regions, supporting deal related activities, and identifying opportunities to improve processes and ways of working.

This is a high visibility role within a fast-paced environment, where you will build strong relationships across senior stakeholders and contribute to the success of a leading advisory business. You will also have the opportunity to take ownership of team initiatives, including event planning and engagement activities.

In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.