Dynamic Administrative Assistant for Executive Support

PT Halley & Mellowes Australasia; Jakarta Selatan; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

Halley & Mellowes Australasia is seeking an Administrative Assistant to provide high-quality support across the organisation under the direction of the Executive Assistant. The role is fast-paced and requires juggling priorities, adapting to shifting demands, and keeping operations running smoothly behind the scenes.

The successful candidate will manage diary and correspondence, coordinate meetings and travel, prepare documents, and support marketing activities while handling sensitive

Qualifications

• Experience in administrative or office support roles.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to executives.
• Manage correspondence, digital filing, data entry, and record-keeping.
• Prepare, format, and proofs of documents, reports, letters, and presentations.
• Assist with scheduling meetings and calendar coordination.
• Coordinate travel arrangements and itineraries.
• Raise Purchase Orders and assist with purchasing activities.
• Handle confidential information with discretion.
• Support marketing activities and content calendars.

Skills

Administrative support

Microsoft 365

Documentation

Diary management

Communication

Tools

Microsoft 365

Job description

Halley & Mellowes Australasia is seeking an Administrative Assistant to provide high-quality support across the organisation under the direction of the Executive Assistant. The role is fast-paced and requires juggling priorities, adapting to shifting demands, and keeping operations running smoothly behind the scenes.

The successful candidate will manage diary and correspondence, coordinate meetings and travel, prepare documents, and support marketing activities while handling sensitive