Executive Assistant, Credit and Insurance

Macquarie Group; Indonesia; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Macquarie Group is seeking an Executive Assistant to partner with senior stakeholders, managing complex calendars across multiple time zones (Sydney, Asia, London, New York) and coordinating high-level meetings.

You will organize international travel, prepare meeting agendas, take minutes, and handle confidential information with discretion. This is a high-visibility role supporting the Credit and Insurance leadership and cross-functional teams.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones (Sydney, Asia, London, New York).
• Coordinate meetings involving senior internal stakeholders, external clients, regulators, and board members.
• Attend Executive Committee meetings to take minutes and distribute materials.

Job description

Executive Assistant, Credit and Insurance

As an Executive Assistant, you will act as a trusted partner to senior stakeholders, managing a complex, high-volume calendar spanning multiple time zones (Sydney, Asia, London, New York) while proactively resolving scheduling conflicts and prioritizing competing demands. You will schedule and coordinate meetings involving senior internal stakeholders, external clients, regulators, team members and board members often across three to four time zones. In addition, you will prepare, format and distribute meeting agenda and materials, liaising with contributors to ensure timely submission. Additionally, you will be asked to attend Executive Committee meetings to take accurate and concise minutes.

Your scheduling expertise will be used to arrange complex, multi-leg international travel itineraries, including flights, accommodation, ground transport and visas. You will coordinate logistics for global town halls and leadership events/offsites, including cross-regional scheduling, venue and AV coordination, invitations and run sheets.

You will act as first point of contact for the Global Head, managing correspondence and enquiries both with professionalism and discretion. You will build strong working relationships with other Executive Assistants across the business to coordinate cross-functional scheduling and dependencies. You will create purchase orders and invoices via Coupa, and manage monthly expense claims via Concur, ensuring deadlines and internal procedures are consistently met. You will manage confidential and sensitive information with the highest level of discretion while supporting ad hoc projects, presentations, and reporting as required. You will also provide coverage support for other Executive Assistants as needed, ensuring business continuity and maintaining high service levels while independently managing your own workload and priorities during periods of absence.

This is a high visibility role offering exposure across a broad range of business activities, ideal for a candidate who brings a positive, confident, and proactive approach alongside exception organizational and time management skills.

In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.