Executive Assistant - Macquarie Asset Management

Macquarie Group; Indonesia; On-site; IDR 167,400,000 - 245,520,000; Full time

Job summary

Macquarie Group is seeking an Executive Assistant to support executives and team members with inbox and diary management, scheduling internal and external meetings, and overseeing video calls including waiting room, agenda, participants and presentations.

You will arrange domestic and international travel, including accommodation, visas, client entertainment and expense claims, and coordinate conference calls with international offices across time zones.

Responsibilities

• Inbox and diary management for executives and team members; arrange internal and external meetings; oversee video calls including waiting room, agenda, participants, and presentations.
• Coordinate domestic and international travel arrangements including accommodation, visas, client entertainment, and expense claims.

Job description

Working in a fast-paced and close-knit team environment, you will support executives and members of the team on extensive inbox and diary management, arrangement of internal and external meetings and overseeing video calls, which includes managing the waiting room, agenda, participants, and presentations when required. In addition, you will manage domestic and international travel arrangements which include tasks such as accommodation, visas, client entertainment and expense claims.

In addition, you will regularly interact with clients and their assistants to coordinate conference calls with international offices and across different time zones and have the opportunity to support logistical coordination and execution of a variety of corporate access activities, both virtually and physically, including but not limited to roadshows, conference calls, bespoke events, group tours and conferences, etc.

Working in a fast-paced and close-knit team environment, you will support executives and members of the team on extensive inbox and diary management, arrangement of internal and external meetings and overseeing video calls, which includes managing the waiting room, agenda, participants, and presentations when required. In addition, you will manage domestic and international travel arrangements which include tasks such as accommodation, visas, client entertainment and expense claims.

In addition, you will regularly interact with clients and their assistants to coordinate conference calls with international offices and across different time zones and have the opportunity to support logistical coordination and execution of a variety of corporate access activities, both virtually and physically, including but not limited to roadshows, conference calls, bespoke events, group tours and conferences, etc.

What can I earn as an Executive Assistant