Generalist HR & Administrative Assistants

PT PGC INDONESIA GROUP; Jakarta Utara; On-site; IDR 90,000,000 - 130,000,000; Full time

Job summary

PT PGC INDONESIA GROUP in Jakarta North is seeking a Generalist HR & Administrative Assistant to manage HR processes and office operations. You will handle recruitment, employee administration, contract management, documentation, and daily coordination with vendors.

We value candidates with at least 3 years in HR, strong English, excellent writing skills, and the ability to manage multiple tasks with accuracy. Experience in fashion or apparel is a plus.

Qualifications

• Minimum 3 years of work experience in HR.
• Understanding of HR processes including recruitment, employee administration for entry and exit, employment contract management, and performance evaluation compilation.
• Strong document writing skills; able to independently prepare employment contracts, offer letters, and other personnel documents.
• Good English language skills, particularly reading, writing, and communication.
• Detail-oriented with strong data sensitivity and ability to manage and archive documents systematically.
• Strong communication, coordination, and time management skills, and the ability to handle multiple tasks simultaneously.
• Experience in the fashion or clothing industry is a plus.
• Experience in both administration and HR is a plus.
• Ability to read English business documents and communicate with foreign candidates is a plus.

Responsibilities

• Manage the full recruitment process, from job posting to candidate follow-up, including CV screening, interview invitations, interview coordination, and candidate communication
• Manage employee administration processes including onboarding, probation periods, transfers, and resignations, including document collection, new employee orientation, and exit interviews
• Prepare, manage, and archive employment contracts, offer letters, and other personnel documents
• Assist in developing and improving performance evaluation systems, collect and compile employee performance data, and follow up on performance evaluation results
• Maintain positive employee relations and provide information and answer questions regarding attendance, allowances, and leave
• Manage day-to-day office administration including workplace maintenance, procurement and management of office supplies, and document and permit storage
• Coordinate with external parties, building management, and vendors regarding company administration needs
• Manage internal announcements, administrative documents, and assist with meeting coordination and execution
• Support daily team operations and perform other administrative and HR tasks as assigned by management

Job description

Generalist HR & Administrative Assistants

This role encompasses Human Resources management and office administration and operations. You will be responsible for managing the full recruitment process, employee administration, contract management, performance evaluation support, and day-to-day office operations including vendor coordination and document management.

Key responsibilities

Manage the entire recruitment process, from job posting to candidate follow-up, including CV screening, interview invitations, interview coordination, and candidate communication

Manage employee administration processes including onboarding, probation periods, transfers, and resignations, including document collection, new employee orientation, and exit interviews

Prepare, manage, and archive employment contracts, offer letters, and other personnel documents

Assist in developing and improving performance evaluation systems, collect and compile employee performance data, and follow up on performance evaluation results

Maintain positive employee relations and provide information and answer questions regarding attendance, allowances, and leave

Manage day-to-day office administration including workplace maintenance, procurement and management of office supplies, and document and permit storage

Coordinate with external parties, building management, and vendors regarding company administration needs

Manage internal announcements, administrative documents, and assist with meeting coordination and execution

Support daily team operations and perform other administrative and HR tasks as assigned by management

About you

Minimum 3 years of work experience in Human Resources (HR)

Understanding of basic HR processes including recruitment, employee administration for entry and exit, employment contract management, and performance evaluation compilation

Strong document writing skills and ability to independently prepare employment contracts, offer letters, and other personnel documents

Good English language skills, particularly in reading, writing, and communication

Detail-oriented, careful, with strong data sensitivity and ability to manage and archive documents systematically

Strong communication, coordination, and time management skills, and ability to handle multiple tasks simultaneously

Experience in the fashion or clothing industry is a plus

Experience in both administration and HR is a plus

Ability to read English business documents and communicate with foreign candidates is a plus