General Affairs Staff (Project-Based)

PT.China State Construction Overseas Development Shanghai; Desa Ciranjeng; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT.China State Construction Overseas Development Shanghai is seeking an experienced General Affairs Staff to support our Cikarang project operations. The role focuses on managing daily GA activities, office facilities, accommodations, and vendor coordination at the site.

You will supervise GA staff, ensure regulatory compliance, and maintain accurate records and reports. A Bachelor's degree and at least 3 years in GA, preferably in construction or project environments, are required.

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, or related field.
• Minimum 3 years of relevant General Affairs experience, preferably in construction or project/site environments.
• Candidates with GA experience at construction projects are highly preferred.
• Strong knowledge of office facilities management, asset management, accommodation, transportation, and vendor management.

Responsibilities

• Manage and oversee daily General Affairs operations and administrative activities at the project site.
• Manage office facilities, employee accommodation, utilities, transportation, and other site operational requirements.
• Coordinate accommodation arrangements, including mess/house facilities and related maintenance.
• Monitor cleanliness, safety, maintenance, and proper condition of facilities at the project site.
• Handle operational permits and other administrative documents for project/site operations.
• Coordinate with vendors, suppliers, contractors, and external parties to support project operations.
• Supervise and coordinate GA staff including OB and Drivers and daily activities.
• Maintain GA documentation, records, inventories, and administrative reports.

Skills

Facilities management

Vendor coordination

Staff supervision

Project/site operations

Education

Bachelors in Admin

Tools

MS Office

Job description

We are looking for an experienced and responsible General Affairs Staff to support our project operations in Cikarang. The successful candidate will be responsible for managing daily General Affairs activities, maintaining project facilities, coordinating operational needs, and ensuring smooth administrative support at the project site.

Key Responsibilities

Manage and oversee daily General Affairs operations and administrative activities at the project site.

Manage office facilities, employee accommodation, utilities, transportation, and other site operational requirements.

Coordinate accommodation arrangements, including mess/house facilities and related maintenance.

Monitor and ensure the cleanliness, safety, maintenance, and proper condition of office and accommodation facilities.

Handle operational permits and other administrative documentation required for project/site operations.

Coordinate with vendors, suppliers, contractors, and external parties to support project operations.

Supervise and coordinate OB and Drivers, including work assignments, attendance, performance, and daily operational activities.

Manage and maintain GA documentation, records, inventory lists, and administrative reports.

Handle employee relations and provide practical solutions to HR-related issues at the project site.

Ensure GA practices and documentation comply with company policies and applicable regulations.

Coordinate with Head Office regarding HR policies, employee administration, and other related matters.

Perform other GA and administrative duties as assigned by Management.

Requirements

Bachelor's Degree (S1) in Business Administration, Management, Public Administration, or a related field.

Minimum 3 years of relevant experience in General Affairs, preferably in construction or project/site environments.

Candidates with experience in General Affairs at construction projects are highly preferred.

Strong knowledge of office facilities management, asset management, accommodation, transportation, and vendor management.

Experienced in coordinating with vendors, suppliers, contractors, and external parties.

Familiar with handling permits, operational documents, and other administrative requirements related to project/site operations.

Able to supervise and coordinate operational support staff, including OB and Drivers.

Good communication, coordination, organizational, and problem-solving skills.

Able to communicate and coordinate effectively with TKA employees, local employees, management, and Head Office.

Willing to be placed at the Cikarang project site

Engineering & Project Management Services 101-1,000 employees