General Coordinator

PT Cahaya Samoedera Bersaudara; Jakarta Utara; On-site; IDR 72,000,000 - 96,000,000; Full time

Job summary

PT Cahaya Samoedera Bersaudara sedang mencari Koordinator Umum untuk mendukung operasional GA perusahaan di lingkungan kantor. Anda akan mengawasi kegiatan GA harian, pembelian rutin, pengelolaan aset, serta administrasi terkait seperti kartu nama dan permintaan vendor.

Peran ini menuntut kemampuan organisasi yang kuat, komunikasi efektif dengan tim internal maupun vendor eksternal, serta kepatuhan terhadap standar ISO 9001, ISO 14001, dan ISO 45001.

Qualifications

• Minimum Diploma (D3) or Bachelor's degree (S1) in any field.
• 1–2 years of experience in General Affairs, office administration, or operational support.
• Good understanding of procurement processes, payment administration, asset management, and vendor coordination.
• Proficient in Microsoft Office, particularly Excel, and familiar with administrative systems.
• Strong organizational, coordination, and follow-up skills.
• Good communication and interpersonal skills to work effectively with internal teams and external vendors.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• High level of responsibility, integrity, and service-oriented mindset.
• Able to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Coordinating daily General Affairs activities and operational support services.
• Managing monthly purchases of office supplies, stationery, and pantry needs.
• Preparing payment requests and monitoring recurring GA expenses (utilities, rent, vehicle rental, insurance).
• Following up with Finance to ensure timely payments.
• Submitting monthly General Affairs expense reports and asset repair reports.
• Coordinating vehicle allocation and managing vehicle administration (STNK, KIR, insurance).
• Monitoring maintenance for assets (ACs, vehicles, generators, forklifts).
• Managing asset inventory and periodic stock opname.
• Coordinating admin requests like business cards.
• Monitoring team activities and KPI progress; reporting to supervisor.
• Ensuring compliance with ISO 9001/14001/45001.

Skills

Microsoft Excel

Organizational skills

Communication

Vendor coordination

Education

Diploma (D3) or Bachelor's degree

Tools

Administrative systems

Microsoft Office Suite

Job description

Coordinating daily General Affairs activities, including office cleanliness, common facilities, document and goods delivery, and other operational support services.

Managing monthly purchases of office supplies, stationery, warehouse necessities, and pantry supplies in accordance with approved budgets.

Preparing payment requests and monitoring recurring GA expenses, including utilities, building rent, vehicle rental, insurance, security, and maintenance costs.

Following up with the Finance team to ensure timely payment of operational expenses before their due dates.

Preparing and submitting monthly General Affairs expense reports and asset repair reports.

Coordinating the allocation and use of operational vehicles based on business priorities and management approval.

Managing vehicle administration, including STNK and KIR renewals, as well as supporting vehicle insurance claims.

Monitoring and following up on scheduled maintenance and repair activities for company assets, including air conditioners, operational vehicles, generators, and forklifts.

Coordinating maintenance work orders and purchase requests to ensure timely execution of asset maintenance.

Managing company asset inventory and conducting periodic stock opname to ensure accurate asset records.

Coordinating administrative requests, including business card printing and other general affairs services.

Monitoring daily, weekly, and monthly team activities and KPI achievements, and reporting progress and operational issues to the supervisor.

Ensuring compliance with company policies and applicable ISO 9001, ISO 14001, and ISO 45001 management system standards.

Requirements & Qualifications

Minimum Diploma (D3) or Bachelor's degree (S1) in any field.

1–2 years of experience in General Affairs, office administration, or operational support.

Good understanding of procurement processes, payment administration, asset management, and vendor coordination.

Proficient in Microsoft Office, particularly Excel, and familiar with administrative systems.

Strong organizational, coordination, and follow-up skills.

Good communication and interpersonal skills to work effectively with internal teams and external vendors.

Strong attention to detail and ability to manage multiple tasks and deadlines.

High level of responsibility, integrity, and service-oriented mindset.

Able to work independently and collaboratively in a fast-paced environment.

Your application will include the following questions:

• Pernyataan mana di bawah ini yang paling mendeskripsikan hakmu bekerja di Indonesia?


• Berapa gaji bulanan yang kamu inginkan?


• Berapa tahun pengalaman kerjamu sebagai Koordinator Umum?


• Kualifikasi mana yang kamu miliki?


• Do you have Procurement Coordination experience?