General Affair

PT.KMU Konstruksi Indonesia; Jakarta Selatan; Sur place; IDR 66 960 000 - 133 920 000; Plein temps

Résumé du poste

PT KMU Konstruksi Indonesia is seeking a proactive General Affairs Specialist to oversee administrative operations, facilities, and security across our Jakarta-based office. You will coordinate KITAS/Visa processes, vendor relationships, and cost-control initiatives to keep operations efficient and compliant.

The role requires 3–5 years of relevant experience, strong Excel skills, and a hands-on approach to asset management, budgeting, and health, safety, and environment practices within a

Qualifications

• Minimum 3–5 years of relevant experience in General Affairs, administration, or facilities management.
• Knowledge of KITAS, visa processing, and immigration documentation in Indonesia.
• Ability to manage company accommodation, including mess, apartments, utilities, and facility maintenance.
• Proficiency in procurement, vendor selection, quotation comparison, price negotiation, and purchase order administration.
• Knowledge of HSE procedures, workplace inspections, and safety compliance.
• Ability to manage company assets, inventory, transportation, and vehicle maintenance.
• Ability to monitor operational budgets, utility costs, invoices, and expenses.
• Good communication, coordination, problem-solving, and cost-control skills.
• Proficiency in Microsoft Office, particularly Excel.

Responsabilités

• Manage daily administrative operations, office supplies, facilities, housekeeping, maintenance, security access, and SOP implementation.
• Handle KITAS, visa applications, renewals, supporting documents, and immigration compliance in Indonesia.
• Manage employee accommodation and maintenance.
• Handle purchase requests, supplier sourcing, quotation comparisons, price negotiations, purchase orders, deliveries, and cost control.
• Handling HSE (Health, Safety & Environment).
• Manage company vehicles, drivers, transportation schedules, maintenance, registration, insurance, and operating costs.
• Maintain asset registers, inventory records, asset handovers, physical verification, repairs, and disposal.
• Manage suppliers, service providers, contracts, service quality, contract renewals, and vendor performance.
• Arrange flights, hotels, transportation, travel documentation, and accommodation for employees and business visitors.
• Monitor assigned permits, licenses, contracts, certificates, and renewal deadlines to maintain compliance.
• Prepare GA budgets, monitor expenses, verify invoices, manage operational costs, and identify cost-saving opportunities.

Connaissances

General Affairs

Administration

Facilities Management

Vendor Management

Procurement

Budgeting

Cost Control

Communication

Problem Solving

Excel

Outils

Microsoft Office

Description du poste

About us
PT KMU Konstruksi Indonesia is a privately owned infrastructure construction company specializing in Trenchless Technology. We focus specifically on high-value urban utility network projects, such as wastewater treatment systems and clean water infrastructure. We specialize in delivering trenchless construction solutions that minimize disruption to the environment and urban activities.

What you'll be doing

Manage daily administrative operations, office supplies, facilities, housekeeping, maintenance, security access, and SOP implementation.

Handle KITAS, visa applications, renewals, supporting documents, and immigration compliance in Indonesia.

Manage employee accommodation and maintenance.

Handle purchase requests, supplier sourcing, quotation comparisons, price negotiations, purchase orders, deliveries, and cost control.

Handling HSE (Health, Safety & Environment).

Manage company vehicles, drivers, transportation schedules, maintenance, registration, insurance, and operating costs.

Maintain asset registers, inventory records, asset handovers, physical verification, repairs, and disposal.

Manage suppliers, service providers, contracts, service quality, contract renewals, and vendor performance.

Arrange flights, hotels, transportation, travel documentation, and accommodation for employees and business visitors.

Monitor assigned permits, licenses, contracts, certificates, and renewal deadlines to maintain compliance.

Prepare GA budgets, monitor expenses, verify invoices, manage operational costs, and identify cost-saving opportunities.

What we're looking for

Minimum 3–5 years of relevant experience in General Affairs, administration, or facilities management.

Knowledge of KITAS, visa processing, and immigration documentation in Indonesia.

Ability to manage company accommodation, including mess, apartments, utilities, and facility maintenance.

Proficiency in procurement, vendor selection, quotation comparison, price negotiation, and purchase order administration.

Knowledge of HSE procedures, workplace inspections, and safety compliance.

Ability to manage company assets, inventory, transportation, and vehicle maintenance.

Ability to monitor operational budgets, utility costs, invoices, and expenses.

Good communication, coordination, problem-solving, and cost-control skills.

Proficiency in Microsoft Office, particularly Excel.