General Affair Staff

Arya Noble; Jakarta Pusat; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Arya Noble is seeking an organized professional to support Employee Services with operational data, reporting, and facilities management in Jakarta. The role involves coordinating with internal teams and external stakeholders, handling access systems, transportation, and office services to ensure smooth daily operations.

The ideal candidate will have a Bachelor's degree, at least one year in HR-related work, strong Excel skills, and keen data literacy.

Qualifications

• Bachelor's Degree in Any Field is required.
• Minimum of 1 year of experience in Employee Services, HR Generalist, or a related HR field.
• Proficient in Microsoft Excel for data processing, reporting, and analysis.
• Strong data literacy and data management skills with the ability to maintain data accuracy and prepare operational reports.

Responsibilities

• Prepare operational data and reports for Employee Services to support service monitoring and evaluation.
• Maintain good relationships and coordination with internal and external stakeholders and act as the contact person for employees regarding Employee Services and building facilities.
• Manage office/building facilities and supporting services including access cards, building administration, utilities, meeting rooms, and office supplies.
• Manage transportation, parking, and delivery services including employee parking administration and online transportation requests.
• Monitor maintenance and cleaning services including pest control and coordination with vendors.
• Manage Employee Services administration and payment processes including submissions, invoices, and document filing.
• Apply self-leadership in managing daily tasks with discipline and accountability, fostering collaboration across teams.
• Demonstrate positive work culture and build trust with employees and stakeholders.

Skills

Data analysis

Stakeholder coordination

Self-leadership

Communication

Education

Bachelor's Degree in Any Field

Tools

Microsoft Excel

Job description

• Prepare operational data and reports for Employee Services to support service monitoring and evaluation, including transportation usage, costs by SBU/level/leader, facility utilization, and other operational requirements.
• Maintain good relationships and coordination with internal and external stakeholders and act as the contact person for employees regarding Employee Services and building facilities. Provide information, address needs and inquiries, and follow up on issues with relevant parties.
• Manage office/building facilities and supporting services, including access cards and systems, building administration, workplace facilities, utilities, meeting rooms, office supplies, first-aid kits (P3K), and follow up on facility repair or maintenance requirements with relevant parties.
• Manage transportation, parking, and delivery services, including employee parking administration, online transportation requests and usage, travel vouchers/balances, delivery and pick-up of goods, as well as monitoring usage and related costs.
• Monitor maintenance and cleaning services, including pest control, cleaning service requirements and activities, consumables, project/event support, and coordination and follow-up with related vendors.
• Manage Employee Services administration and payment processes, including submissions, invoices, payments, cost centers, supporting documents, reporting, and document filing to ensure accurate and timely processing.
• Apply self-leadership in managing daily tasks and responsibilities with discipline, proactiveness, and accountability, while fostering effective collaboration across teams and functions.
• Demonstrate positive work culture and behavior to build trust, collaboration, and strong working relationships with employees, internal teams, and external stakeholders.

Responsibilities

• Prepare operational data and reports for Employee Services to support service monitoring and evaluation, including transportation usage, costs by SBU/level/leader, facility utilization, and other operational requirements.
• Maintain good relationships and coordination with internal and external stakeholders and act as the contact person for employees regarding Employee Services and building facilities. Provide information, address needs and inquiries, and follow up on issues with relevant parties.
• Manage office/building facilities and supporting services, including access cards and systems, building administration, workplace facilities, utilities, meeting rooms, office supplies, first-aid kits (P3K), and follow up on facility repair or maintenance requirements with relevant parties.
• Manage transportation, parking, and delivery services, including employee parking administration, online transportation requests and usage, travel vouchers/balances, delivery and pick-up of goods, as well as monitoring usage and related costs.
• Monitor maintenance and cleaning services, including pest control, cleaning service requirements and activities, consumables, project/event support, and coordination and follow-up with related vendors.
• Manage Employee Services administration and payment processes, including submissions, invoices, payments, cost centers, supporting documents, reporting, and document filing to ensure accurate and timely processing.
• Apply self-leadership in managing daily tasks and responsibilities with discipline, proactiveness, and accountability, while fostering effective collaboration across teams and functions.
• Demonstrate positive work culture and behavior to build trust, collaboration, and strong working relationships with employees, internal teams, and external stakeholders.

Requirements

• Bachelor's Degree in Any Field
• Minimum of 1 year of experience in Employee Services, HR Generalist, or a related HR field.
• Proficient in Microsoft Excel for data processing, reporting, and analysis.
• Strong data literacy and data management skills, with the ability to maintain data accuracy and prepare operational reports.