General Affair Specialist

Fasdeli Group; Indonesia; On-site; IDR 167,400,000 - 245,520,000; Full time

Job summary

Fasdeli Group is seeking a Facilities/General Affairs Manager to oversee office and building facilities, security, cleaning, and maintenance, ensuring premises are safe and well-functioning. You will manage assets, coordinate with vendors, and prepare usage reports with a focus on cost efficiency.

The role requires a degree in Engineering or related field and at least 3 years in GA/Facilities, strong vendor management, reporting, and the ability to supervise multiple locations if needed.

Qualifications

• Minimum S1, preferably Engineering, Facility/Building Management or related field.
• Minimum 3 years of experience in GA, Facility Management, Building Management, or similar position.
• Have experience managing Security, Cleaning Service, Building, Electrical & Plumbing.
• Able to carry out facility inspection, preventive & corrective maintenance.
• Experienced in vendor management, including monitoring manpower, SLA, work quality and costs.
• Understand basic electrical, plumbing, building maintenance, and safety & emergency management.
• Able to carry out initial troubleshooting and coordinate with technicians/vendors.
• Able to create reports, checklists, maintenance schedules and budget monitoring.
• Have good communication, coordination, problem solving and attention to detail skills.
• Willing to monitor facilities in several locations if necessary.

Responsibilities

• Ensure all office and building facilities are in good condition and functioning optimally
• Oversee cleaning, security, and building maintenance activities
• Handle reports of facility damage and coordinate repairs with relevant vendors
• Conduct routine inspections to ensure a safe and comfortable work environment
• Manage the tracking, distribution, and maintenance of company assets (work equipment, vehicles, and office supplies)
• Record and report asset movements on a periodic basis
• Monitor asset usage, condition, and inventory levels in accordance with established procedures
• Manage the requisition and handover process for operational goods and services based on division or work unit requirements
• Coordinate with vendors regarding the procurement of goods and services, prioritizing cost efficiency and service quality
• Prepare reports on the usage of goods and services, as well as routine operational requirements

Skills

Vendor management

Maintenance planning

Communication

Problem solving

Reporting

Education

S1 or bachelor-equivalent

Job description

1. Ensure all office and building facilities are in good condition and functioning optimally


2. Oversee cleaning, security, and building maintenance activities


3. Handle reports of facility damage and coordinate repairs with relevant vendors


4. Conduct routine inspections to ensure a safe and comfortable work environment


5. Manage the tracking, distribution, and maintenance of company assets (work equipment, vehicles, and office supplies)


6. Record and report asset movements on a periodic basis


7. Monitor asset usage, condition, and inventory levels in accordance with established procedures


8. Manage the requisition and handover process for operational goods and services based on division or work unit requirements


9. Coordinate with vendors regarding the procurement of goods and services, prioritizing cost efficiency and service quality


10. Prepare reports on the usage of goods and services, as well as routine operational requirements

Job requirements

1. Minimum S1, preferably Engineering, Facility/Building Management or related field.


2. Minimum 3 years of experience in GA, Facility Management, Building Management, or similar position.


3. Have experience managing Security, Cleaning Service, Building, Electrical & Plumbing.


4. Able to carry out facility inspection, preventive & corrective maintenance.


5. Experienced in vendor management, including monitoring manpower, SLA, work quality and costs.


6. Understand basic electrical, plumbing, building maintenance, and safety & emergency management.


7. Able to carry out initial troubleshooting and coordinate with technicians/vendors.


8. Able to create reports, checklists, maintenance schedules and budget monitoring.


9. Have good communication, coordination, problem solving and attention to detail skills.


10. Willing to monitor facilities in several locations if necessary.