Export Import Planning Assistant Manager

PepsiCo; Jakarta Pusat; On-site; IDR 90,000,000 - 140,000,000; Full time

Job summary

PepsiCo is seeking an Export Import Planning Assistant Manager in Jakarta to lead import/export planning and coordination. You will manage shipment plans, monitor forecasts, and work with suppliers, forwarders, and internal teams to ensure timely delivery and compliance.

The role requires 5+ years in import-export operations, strong knowledge of trade regulations, and proficiency with SAP or Oracle and Excel. English communication skills are essential for cross-border coordination.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Logistics, International Trade, Business Administration, or related field.
• Minimum 5 years of experience in Import-Export operations, export planning, and supply chain/logistics planning.
• Strong knowledge of international trade regulations, customs procedures, and inter-market planning.
• Experience working with freight forwarders, customs brokers, and government agencies.
• Proficiency in ERP systems (SAP, Oracle, or equivalent) and Microsoft Excel.
• Strong analytical, planning, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Good command of English, both written and verbal.

Responsibilities

• Plan and coordinate import and export shipment plans based on business needs and inventory targets.
• Monitor forecasts to ensure timely replenishment and product availability.
• Coordinate with suppliers, forwarders, shipping lines, and internal stakeholders.
• Oversee end-to-end import/export processes and ensure accurate shipping documents.
• Analyze logistics costs and support negotiations for optimization.
• Ensure compliance with customs regulations and governance requirements.

Skills

Supply chain planning

Stakeholder management

Analytical skills

Communication

Education

Bachelor’s Degree in SCM/Logistics/Trade

Tools

SAP

Oracle

Excel

Job description

Overview

The Export Import Planning Assistant Manager is responsible for managing and coordinating import and export planning activities to ensure timely product availability, regulatory compliance, cost efficiency, and smooth execution of international shipments.

Responsibilities

Planning & Coordination

• Develop and manage import and export shipment plans based on business requirements and inventory targets.
• Monitor supply and demand forecasts to ensure timely replenishment and product availability.
• Coordinate with suppliers, freight forwarders, shipping lines, and internal stakeholders to align shipment schedules.
• Track shipment status and proactively resolve potential delays or supply disruptions.

Import & Export Operations

• Oversee end-to-end import and export processes from purchase order issuance to cargo delivery.
• Ensure all shipping documents are accurate and completed on time, including Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, and other required documents.
• Coordinate customs clearance activities and ensure compliance with local and international trade regulations.
• Manage import permits, quarantine requirements, and regulatory documentation where applicable.

Cost Control & Optimization

• Analyze logistics, freight, duty, and import-related costs to identify savings opportunities.
• Support freight negotiation and transportation optimization initiatives.
• Monitor landed cost performance and recommend improvement actions.

Compliance & Risk Management

• Ensure compliance with customs regulations, trade agreements, company policies, and government requirements.
• Maintain proper documentation and audit readiness.
• Monitor changes in trade regulations and assess potential business impacts.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Logistics, International Trade, Business Administration, or related field.
• Minimum 5 years of experience in Import-Export custom operations, export planning operations, Supply Chain, Logistics Planning.
• Strong knowledge of international trade regulations, customs procedures, shipping documentation, and inter market supply planning operations.
• Experience working with freight forwarders, customs brokers, and government agencies.
• Proficiency in ERP systems (SAP, Oracle, or equivalent) and Microsoft Excel.
• Strong analytical, planning, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Good command of English, both written and verbal.