Export Import Planning Assistant Manager

PepsiCo Inc.; Maluku; On-site; IDR 200,000,000 - 420,000,000; Full time

Job summary

PepsiCo Inc. seeks an Export Import Planning Assistant Manager in Indonesia to coordinate import/export planning, regulatory compliance, and cost control for timely product availability.

You will work with suppliers, freight forwarders, and internal teams to ensure accurate documents and smooth international shipments. The role requires strong knowledge of trade regulations, ERP systems, and English communication, with at least 5 years in related operations.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Logistics, International Trade, or related field.
• Minimum 5 years of experience in Import-Export operations and supply chain planning.
• Strong knowledge of international trade regulations and shipping documents.
• Experience with freight forwarders, brokers, and government agencies.
• Proficiency in ERP systems (SAP/Oracle) and Excel.
• Excellent analytical, planning, and problem-solving skills.
• Strong communication and stakeholder management.
• Good command of English, written and verbal.

Responsibilities

• Develop and manage import/export shipment plans based on business needs.
• Monitor forecasts to ensure timely replenishment and availability.
• Coordinate with suppliers, freight forwarders, and internal stakeholders on shipment schedules.
• Track shipments and resolve potential delays or disruptions.
• Oversee end-to-end import/export processes and ensure proper shipping documents.
• Coordinate customs clearance and regulatory documentation.
• Manage import permits and quarantine requirements where applicable.
• Analyze costs to identify savings and support negotiation or optimization efforts.
• Ensure compliance with customs regulations and maintain audit readiness.

Skills

Shipment planning

Regulatory compliance

Cost analysis

Stakeholder management

Excel

ERP experience

Education

Bachelor's Degree in Supply Chain Management

Tools

SAP

Oracle

MS Excel

Job description

Overview

The Export Import Planning Assistant Manager is responsible for managing and coordinating import and export planning activities to ensure timely product availability, regulatory compliance, cost efficiency, and smooth execution of international shipments.

Responsibilities

Planning & Coordination

• Develop and manage import and export shipment plans based on business requirements and inventory targets.
• Monitor supply and demand forecasts to ensure timely replenishment and product availability.
• Coordinate with suppliers, freight forwarders, shipping lines, and internal stakeholders to align shipment schedules.
• Track shipment status and proactively resolve potential delays or supply disruptions.

Import & Export Operations

• Oversee end-to-end import and export processes from purchase order issuance to cargo delivery.
• Ensure all shipping documents are accurate and completed on time, including Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, and other required documents.
• Coordinate customs clearance activities and ensure compliance with local and international trade regulations.
• Manage import permits, quarantine requirements, and regulatory documentation where applicable.

Cost Control & Optimization

• Analyze logistics, freight, duty, and import-related costs to identify savings opportunities.
• Support freight negotiation and transportation optimization initiatives.
• Monitor landed cost performance and recommend improvement actions.

Compliance & Risk Management

• Ensure compliance with customs regulations, trade agreements, company policies, and government requirements.
• Maintain proper documentation and audit readiness.
• Monitor changes in trade regulations and assess potential business impacts.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Logistics, International Trade, Business Administration, or related field.
• Minimum 5 years of experience in Import-Export custom operations, export planning operations, Supply Chain, Logistics Planning.
• Strong knowledge of international trade regulations, customs procedures, shipping documentation, and inter market supply planning operations.
• Experience working with freight forwarders, customs brokers, and government agencies.
• Proficiency in ERP systems (SAP, Oracle, or equivalent) and Microsoft Excel.
• Strong analytical, planning, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Good command of English, both written and verbal.