Executive Support & Office Coordinator (Jakarta)

Beca; Jakarta Pusat; On-site; IDR 44,640,000 - 89,280,000; Full time

Job summary

Beca is hiring an Administrative Assistant (Corporate Admin) to provide comprehensive administrative and secretarial support in Jakarta, Indonesia. This role focuses on managing executives’ schedules, preparing documents, and coordinating meetings and travel logistics.

Ideal candidates hold a diploma in Administration or related field with 1–2 years’ experience, strong MS Office skills, and excellent communication. The position is office-based and part of a collaborative team environment.

Qualifications

• Diploma degree in Administration, Business, or related field.
• 1–2 years of experience in an administrative role or similar.
• Proficiency in MS Office (Word, Excel, PowerPoint) and general office software.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, and presentations.
• Answer and screen phone calls, direct inquiries, and manage mail flow.
• Organize meetings and events, book venues, arrange catering, and prepare materials.
• Maintain filing systems, physical and electronic, for easy retrieval.
• Handle data entry, record-keeping, and database management.
• Order office supplies and coordinate equipment maintenance.
• Process expense reports and assist with basic financial records.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned.

Skills

MS Office

Communication

Organization

Education

Diploma degree in Administration/Business or related field

Tools

MS Office Suite

Job description

Beca is hiring an Administrative Assistant (Corporate Admin) to provide comprehensive administrative and secretarial support in Jakarta, Indonesia. This role focuses on managing executives’ schedules, preparing documents, and coordinating meetings and travel logistics.

Ideal candidates hold a diploma in Administration or related field with 1–2 years’ experience, strong MS Office skills, and excellent communication. The position is office-based and part of a collaborative team environment.