Executive Office Administrator

PT Belfone Communications Indonesia; Jakarta Utara; Vor Ort; IDR 133.920.000 - 200.880.000; Vollzeit

Zusammenfassung

BelFone, a leading tech enterprise, is seeking a capable secretary/EA to support executive leaders in daily operations in Jakarta. The role involves managing schedules, drafting documents, handling confidential information, and coordinating cross-department tasks with a focus on accuracy and discretion.

Ideal candidates hold a college degree, 1–3 years of relevant experience, and strong MS Office skills. Fluent English is preferred for international dealings, and a polished, professional

Qualifikationen

• College degree or above in a related field.
• 1–3 years in secretary or EA roles.
• Familiar with daily office admin procedures.
• Proficient in MS Office.
• Strong confidentiality awareness.
• Excellent communication and time management.

Aufgaben

• Manage daily work schedule of leaders, including schedule arrangement, appointment coordination, itinerary planning and reminder.
• Draft, proofread, sort and file official documents, notices, reports and other written materials.
• Manage confidential documents and internal sensitive information, strictly abide by confidentiality regulations.
• Assist in sorting out daily work data, compiling work reports, and completing daily clerical statistics.
• Coordinate cross-departmental work matters, transmit work information, and follow up task progress.
• Responsible for daily office operation management, including office environment maintenance, facility inspection and daily troubleshooting coordination.
• Manage office supplies procurement, inventory, distribution and regular stock checking to ensure daily office supply adequacy.
• Arrange company internal and external meetings, including venue reservation, layout arrangement, meeting organization, on-site coordination, equipment debugging, meeting material preparation and post-meeting sorting.
• Handle daily visitor reception, business consultation and external liaison work with polite and professional service standards.
• Coordinate with property, logistics and external service providers to ensure stable office operation.

Kenntnisse

MS Office proficiency

Communication

Detail-oriented

Time management

Confidentiality awareness

English proficiency

Ausbildung

College degree or above

Tools

MS Office

Jobbeschreibung

BelFone, a leading tech enterprise, is seeking a capable secretary/EA to support executive leaders in daily operations in Jakarta. The role involves managing schedules, drafting documents, handling confidential information, and coordinating cross-department tasks with a focus on accuracy and discretion.

Ideal candidates hold a college degree, 1–3 years of relevant experience, and strong MS Office skills. Fluent English is preferred for international dealings, and a polished, professional