Executive Admin & Office Operations Lead

PT Bimatekno Karyatama Konsultan; Jakarta Selatan; In loco; IDR 100.000.000 - 140.000.000; Tempo pieno

Descrizione del lavoro

Beca Corporate Holdings Limited is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support, ensuring smooth office operations and assisting multiple teams. The role requires managing executives' calendars, meetings, travel, and document preparation, along with handling calls, mail, and filing systems.

You will organize events, support data entry and basic financial records, and maintain office supplies and equipment.

Competenze

• Diploma or equivalent in Administration/Business or related field.
• 1–2 years of administrative experience preferred.
• Proficiency in MS Office and general office software.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities with good time management.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.

Mansioni

• Manage and maintain executives' schedules, including appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Answer and screen calls, direct inquiries, and manage mail.
• Organize meetings, conferences, and events, including venues and catering.
• Maintain organized filing systems (physical and electronic).
• Assist with data entry, record-keeping, and database management.
• Order and maintain office supplies and manage equipment maintenance.
• Process expense reports and assist with basic financial records.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned.

Conoscenze

Communication

Organization

Time management

Teamwork

Attention to detail

Independent work

Formazione

Diploma in Administration/Business

Strumenti

MS Office

Descrizione del lavoro

Beca Corporate Holdings Limited is seeking an Administrative Assistant to provide comprehensive administrative and secretarial support, ensuring smooth office operations and assisting multiple teams. The role requires managing executives' calendars, meetings, travel, and document preparation, along with handling calls, mail, and filing systems.

You will organize events, support data entry and basic financial records, and maintain office supplies and equipment.