Administrative Assistant (Corporate Admin)

Beca; Jakarta Pusat; On-site; IDR 44,640,000 - 89,280,000; Full time

Job summary

Beca is hiring an Administrative Assistant (Corporate Admin) to provide comprehensive administrative and secretarial support in Jakarta, Indonesia. This role focuses on managing executives’ schedules, preparing documents, and coordinating meetings and travel logistics.

Ideal candidates hold a diploma in Administration or related field with 1–2 years’ experience, strong MS Office skills, and excellent communication. The position is office-based and part of a collaborative team environment.

Qualifications

• Diploma degree in Administration, Business, or related field.
• 1–2 years of experience in an administrative role or similar.
• Proficiency in MS Office (Word, Excel, PowerPoint) and general office software.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel itineraries.
• Prepare and edit correspondence, communications, and presentations.
• Answer and screen phone calls, direct inquiries, and manage mail flow.
• Organize meetings and events, book venues, arrange catering, and prepare materials.
• Maintain filing systems, physical and electronic, for easy retrieval.
• Handle data entry, record-keeping, and database management.
• Order office supplies and coordinate equipment maintenance.
• Process expense reports and assist with basic financial records.
• Liaise with internal departments and external clients as required.
• Undertake ad-hoc administrative tasks as assigned.

Skills

MS Office

Communication

Organization

Education

Diploma degree in Administration/Business or related field

Tools

MS Office Suite

Job description

## Administrative Assistant (Corporate Admin)Apply: Office Based: Jakarta, Indonesia: Full time: Posted Today: JR102354**The Opportunity**The Administrative Assistant at Beca Corporate Holdings Limited will provide comprehensive administrative and secretarial support to ensure the efficient operation of the office and support various teams. **Key Responsibilities:*** Manage and maintain executives' schedules, including arranging appointments, meetings, and travel itineraries.* Prepare and edit correspondence, communications, presentations, and other documents.* Answer and screen phone calls, direct inquiries, and manage incoming and outgoing mail.* Organize and coordinate internal and external meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.* Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of documents.* Assist with data entry, record-keeping, and database management.* Order and maintain office supplies and manage equipment maintenance.* Process expense reports and assist with basic financial record-keeping.* Liaise with internal departments and external clients as required.* Undertake ad-hoc administrative tasks as assigned by management. **About You*** Diploma degree in Administration, Business, or related field* Minimum 1–2 years of experience in an administrative assistant, or in a similar administrative role.* Proficiency in MS Office (Word, Excel, PowerPoint), and general office software.* Excellent written and verbal communication skills* Strong organizational and planning skills with the ability to prioritize tasks and manage time effectively.* High level of attention to detail and accuracy.* Ability to work independently and as part of a team. **What we offer** A career with Beca will provide you with: * Professional development opportunities.* A supportive and caring work environment where you can bring your whole self to work.* Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.* A highly supportive environment of sharing and collaboration.* Beca prides itself on supporting a diverse and inclusive culture. **Apply now** Belong at Beca and make everyday better. Apply now!