Executive Secretary to Director

ACE ENERGY; Jakarta Timur; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

ACE ENERGY is seeking a detail-oriented Company Secretary/Secretary to support the Director and management with administrative duties. You will manage schedules, prepare documents, and coordinate internal and external communications in a structured, confidential manner.

The role requires 1–2 years of related experience, strong English communication, and proficiency in Microsoft Office. You will interact with multiple divisions and handle sensitive information while meeting tight deadlines.

Qualifications

• Diploma or Bachelor's degree in business/administration or related field.
• 1–2 years of experience as a secretary or company secretary.
• Proficient in English for business correspondence.
• Strong MS Word, Excel, PowerPoint and Outlook skills.
• Excellent detail orientation and deadline management.

Responsibilities

• Arrange and manage schedule, agenda, meetings, and appointments for the Director/Management.
• Prepare, compile, and archive company documents in a neat, systematic manner.
• Create letters, memos, minutes, reports, and other admin documents.
• Follow up on agendas, work, documents, and needs of the Director/Management.
• Coordinate meeting requirements, travel, reservations, and company activities.
• Assist in managing legal documents, contracts, offers, invoices, and other documents.
• Maintain confidentiality of company information and documents.
• Coordinate with divisions and external parties to ensure timely work.
• Perform other admin and secretarial tasks as required.
• Remind Director about deadlines, appointments, payments, and follow-ups.

Skills

Detail-oriented

Neat

Systematic

Proactive

Deadline-driven

Multitasking

Independent work

Professional appearance

Education

Diploma or Bachelor in Business Administration/Secretarial Studies

Tools

Microsoft Office

Job description

ACE ENERGY is seeking a detail-oriented Company Secretary/Secretary to support the Director and management with administrative duties. You will manage schedules, prepare documents, and coordinate internal and external communications in a structured, confidential manner.

The role requires 1–2 years of related experience, strong English communication, and proficiency in Microsoft Office. You will interact with multiple divisions and handle sensitive information while meeting tight deadlines.