Secretary

Dynapack Asia Group; Tangerang; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Dynapack Asia Group is seeking a dedicated secretary/administrative professional to provide direct support to the Director. The role includes coordinating conferences, handling correspondence, and preparing meeting notes and reports.

You will also manage travel, verify invoicing, and coordinate with the finance team. Strong English and Indonesian communication, plus proficiency with Teams and Calendar tools, are essential.

Qualifications

• Minimum 3 years of proven secretarial or administrative experience.
• Proficient in English and Indonesian.
• Excellent verbal and listening communication abilities.

Responsibilities

• Provide direct secretarial and administrative support to the Director.
• Coordinate conferences, manage correspondence, and prepare meeting notes and reports.
• Manage travel arrangements, including flight and hotel bookings, visa documentation, and airport transfers.
• Process expense and medical claims, verify billing amounts, and coordinate invoice approvals with the finance department.
• Organize schedules, monitor appointments, and send reminders using Microsoft Teams or Google Calendar.
• Distribute documents for management approval and improve workflows based on SOPs and ISO standards.

Skills

Secretarial experience

English Indonesian bilingual

Communication skills

Time management

Tools

Microsoft Teams

Google Calendar

Email systems

Job description

• Provide direct secretarial and administrative support to the Director.
• Coordinate conferences, manage correspondence, and prepare meeting notes and reports.
• Manage travel arrangements, including flight and hotel bookings, visa documentation, and airport transfers.
• Process expense and medical claims, verify billing amounts, and coordinate invoice approvals with the finance department.
• Organize schedules, monitor appointments, and send reminders using Microsoft Teams or Google Calendar.
• Distribute documents for management approval and improve operational workflows based on company SOPs and ISO standards.

Responsibilities:

• Provide direct secretarial and administrative support to the Director.
• Coordinate conferences, manage correspondence, and prepare meeting notes and reports.
• Manage travel arrangements, including flight and hotel bookings, visa documentation, and airport transfers.
• Process expense and medical claims, verify billing amounts, and coordinate invoice approvals with the finance department.
• Organize schedules, monitor appointments, and send reminders using Microsoft Teams or Google Calendar.
• Distribute documents for management approval and improve operational workflows based on company SOPs and ISO standards.

Requirements:

• Minimum 3 years of proven experience as a Secretary or in a similar administrative role.
• Proficient in both English and Indonesian, with highly effective verbal and listening communication abilities.
• Professional telephone etiquette with strong follow-up skills to handle internal and external communications.
• Hands-on proficiency in operating electronic mail systems, Microsoft Teams, and Google Calendar.
• Strong organizational skills with a high level of detail and accuracy in managing administrative documents and claims.
• Willing to travel if needed.