Secretary to Director

ACE ENERGY; Jakarta Timur; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

ACE ENERGY is seeking a detail-oriented Company Secretary/Secretary to support the Director and management with administrative duties. You will manage schedules, prepare documents, and coordinate internal and external communications in a structured, confidential manner.

The role requires 1–2 years of related experience, strong English communication, and proficiency in Microsoft Office. You will interact with multiple divisions and handle sensitive information while meeting tight deadlines.

Qualifications

• Diploma or Bachelor's degree in business/administration or related field.
• 1–2 years of experience as a secretary or company secretary.
• Proficient in English for business correspondence.
• Strong MS Word, Excel, PowerPoint and Outlook skills.
• Excellent detail orientation and deadline management.

Responsibilities

• Arrange and manage schedule, agenda, meetings, and appointments for the Director/Management.
• Prepare, compile, and archive company documents in a neat, systematic manner.
• Create letters, memos, minutes, reports, and other admin documents.
• Follow up on agendas, work, documents, and needs of the Director/Management.
• Coordinate meeting requirements, travel, reservations, and company activities.
• Assist in managing legal documents, contracts, offers, invoices, and other documents.
• Maintain confidentiality of company information and documents.
• Coordinate with divisions and external parties to ensure timely work.
• Perform other admin and secretarial tasks as required.
• Remind Director about deadlines, appointments, payments, and follow-ups.

Skills

Detail-oriented

Neat

Systematic

Proactive

Deadline-driven

Multitasking

Independent work

Professional appearance

Education

Diploma or Bachelor in Business Administration/Secretarial Studies

Tools

Microsoft Office

Job description

This position is responsible for supporting the smooth running of management and operational activities of the company through administration management, document handling, scheduling, communication, and internal and external coordination in a neat and structured manner.

Key responsibilities

Arrange and manage the schedule, agenda, meetings, and appointments of the Director/Management

Prepare, compile, and archive company documents in a neat, systematic, and easily traceable manner

Create letters, memos, meeting minutes, reports, and other administrative documents

Follow up on agendas, work, documents, and needs of the Director/Management

Coordinate meeting requirements, business travel, reservations, and company activities as needed

Assist in managing legal documents, contracts, offers, invoices, and other company documents

Maintain confidentiality of company information and documents

Coordinate with various divisions and external parties to ensure work runs according to schedule

Perform other administrative and secretarial tasks as required by the company

Remind the Director regarding deadlines, appointments, payments, documents, and work requiring follow-up

About you

Minimum Diploma (D3) or Bachelor's degree (S1) in Business Administration, Management, Secretarial Studies, Law, General Administration, or related field

1–2 years of work experience as a Company Secretary, Secretary, or similar role

Proficient in English, both spoken and written, and able to handle business correspondence professionally

Proficient in Microsoft Office, especially Microsoft Word, Excel, PowerPoint, and Outlook

Detail-oriented, neat, systematic, proactive, and able to work effectively under deadline pressure

Able to manage multiple tasks, agendas, and deadlines simultaneously

Initiative, disciplined, responsible, and able to work independently

Good follow-up capability and does not easily miss work or deadlines

Professional appearance and good work ethics

Able to maintain confidentiality of company information and the Director