Executive Secretary to Director

PT Daya5 Rekrutmen; Gresik; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Dayalima Recruitment is seeking an experienced Executive Secretary to Director for a leading fertilizer and agrochemical company. You will manage the Director's calendar, coordinate meetings, prepare correspondence, and handle confidential information with discretion.

This role requires 3+ years in executive support, strong English communication, excellent organization, and the ability to multitask and work independently in a dynamic environment.

Qualifications

• Minimum 3 years of experience as an Executive Secretary or similar role.
• Experience providing executive support to senior management or C-Level executives.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Manage Director's calendar, meetings, and daily agenda.
• Prepare and organize correspondence, documents, and reports.
• Coordinate communication with internal and external stakeholders.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Education

D3/S1

Tools

Microsoft Office

Job description

Dayalima Recruitment is currently assisting our client, a leading and well-established company in the fertilizer and agrochemical industry, in finding an experienced and professional Executive Secretary to Director.
This role will provide comprehensive administrative and executive support to a Director, including managing schedules, coordinating meetings and correspondence, supporting day-to-day executive activities, and maintaining effective communication with various stakeholders.

The position will also provide Executive/Personal Assistance support, requiring a high level of discretion, empathy, flexibility, and professionalism.

Key Responsibilities

Manage the Director's calendar, meetings, appointments, and daily agenda.

Prepare and organize correspondence, documents, reports, and other administrative materials.

Coordinate communication and follow-ups with internal and external stakeholders.

Support meeting preparation, scheduling, documentation, and follow-up actions.

Arrange business travel, meetings, and other activities as required.

Provide executive and personal assistance support to ensure the Director's activities run smoothly.

Provide appropriate support and coordination for selected personal and family-related arrangements of the Director.

Handle confidential information and documents with a high level of discretion.

Coordinate multiple priorities and requests in a timely and professional manner.

Perform other administrative and executive support duties as required.

Requirements

Minimum D3/S1 from any major.

Minimum 3 years of experience as an Executive Secretary, Secretary to Director, Executive Assistant, Personal Assistant, or similar role.

Strong experience in providing administrative and executive support to senior management or C-Level executives.

Excellent communication and interpersonal skills.

Good command of English, both spoken and written.

Strong organizational skills with excellent attention to detail.

Empathetic, professional, proactive, and service-oriented.

Able to maintain confidentiality and handle sensitive information appropriately.

Strong multitasking and time-management skills.

Proficient in Microsoft Office and other administrative tools.

Comfortable working independently and handling dynamic priorities.

Flexible and willing to support executive activities as required.