Executive Assistant

PT RUKUN RAHARJA Tbk; Jakarta Utara; On-site; IDR 180,000,000 - 320,000,000; Full time

Job summary

PT Rukun Raharja Tbk, a holding company invested in clean energy and related ventures, is seeking an experienced Executive Secretary to support the Director in Jakarta. You will manage complex calendars, coordinate travel, and prepare communications and reports.

The role requires fluency in English and Bahasa Indonesia, high discretion, and the ability to work independently, with occasional travel. You will liaise with internal departments, partners, and external stakeholders to ensure seamless

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 5 years of experience supporting C-level executives as an Executive Secretary, Executive Assistant, or Personal Assistant.
• Proven ability to manage complex calendars, travel arrangements, meetings, and multiple priorities.
• Excellent communication skills in English and Bahasa Indonesia, both written and spoken.
• Highly organized, proactive, resourceful, and able to work independently.
• High level of integrity and professionalism in handling confidential information.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Willing to travel when required.
• Experience in a holding company or diversified business group is an advantage.

Responsibilities

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and visas.
• Prepare correspondence, presentations, reports, agendas, and minutes.
• Liaise with internal departments, subsidiaries, business partners, and external stakeholders on behalf of the Director.
• Screen and prioritize incoming communications and ensure timely follow-up on action items.
• Maintain confidential documents and sensitive information with discretion.
• Organize executive meetings, business events, and corporate activities.
• Anticipate the Director's needs, resolve issues proactively, and provide administrative and personal support as required.
• Perform other duties assigned by the Director.

Skills

Calendar management

Travel coordination

Executive support

Communication

Education

Bachelor's degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Job description

Manage the Director's calendar, appointments, meetings, and daily schedule.

Coordinate domestic and international travel arrangements, including itineraries, accommodation, transportation, and visa applications.

Prepare correspondence, presentations, reports, meeting agendas, and minutes.

Liaise with internal departments, subsidiaries, business partners, and external stakeholders on behalf of the Director.

Screen and prioritize incoming communications and ensure timely follow-up on action items.

Maintain confidential documents and sensitive information with the highest level of discretion.

Organize executive meetings, business events, and corporate activities.

Anticipate the Director's needs, resolve issues proactively, and provide administrative and personal support as required.

Perform other duties assigned by the Director.

QUALIFICATIONS:

Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.

Minimum 5 years of experience supporting C-level executives, Directors, or business owners as an Executive Secretary, Executive Assistant, or Personal Assistant.

Proven ability to manage complex calendars, travel arrangements, meetings, and multiple priorities.

Excellent communication skills in English and Bahasa Indonesia, both written and spoken.

Highly organized, proactive, resourceful, and able to work independently.

High level of integrity and professionalism in handling confidential information.

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Willing to work flexible hours and travel when required.

Experience in a holding company or diversified business group is an advantage.

PT Rukun Raharja Tbk is a holding company invested in clean energy business for nation and human life. Our mission is to foster a creative, prudent and honorable investment environment in supplying clean energy and conducting the business innovatively, and to continue expanding available infrastructure facilities to improve the overall quality of human life. Our business as an integrated upstream-to-downstream energy provider consists of Upstream Energy, Gas Infrastructure, Gas Trading, Power Plant and Oil & Gas Services. To maintain our increasing revenue traditions we continue to seek best talented people to support our business.

PT Rukun Raharja Tbk is a holding company invested in clean energy business for nation and human life. Our mission is to foster a creative, prudent and honorable investment environment in supplying clean energy and conducting the business innovatively, and to continue expanding available infrastructure facilities to improve the overall quality of human life. Our business as an integrated upstream-to-downstream energy provider consists of Upstream Energy, Gas Infrastructure, Gas Trading, Power Plant and Oil & Gas Services. To maintain our increasing revenue traditions we continue to seek best talented people to support our business.