Executive Personal Assistant — En/Mandarin, Flexible Hours

Cv Oscar Multi Colour; Sidoarjo; Hybrid; IDR 133,920,000 - 200,880,000; Full time

Benefits offered by this job

Attractive salary package

Comprehensive health insurance

Professional development opportunities

Structured work environment in Surabay

Generous annual leave and statutory

Job summary

Marriott International in Surabaya seeks a highly organized Executive Administrative Assistant to provide comprehensive support to senior management. This role requires discretion, proactivity, and the ability to manage complex calendars, travel itineraries, and confidential information.

You will act as a liaison between executives and other departments, prepare reports and presentations, screen communications, and maintain filing systems.

Qualifications

• Significant experience as an Executive Administrative Assistant or in similar high-level support roles.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication.

Responsibilities

• Manage and coordinate complex executive calendars, including scheduling internal and external meetings, appointments, and travel itineraries.
• Prepare, review, and edit confidential reports, presentations, and correspondence with a high degree of accuracy.
• Screen and prioritize incoming communications, acting as a gatekeeper and ensuring timely responses.
• Organize and maintain confidential filing systems and databases, ensuring data integrity and accessibility.
• Coordinate logistics for executive events, including board meetings, conferences, and corporate functions.
• Conduct research, compile data, and prepare summaries as requested by executives.

Skills

Executive support experience

Discretion & confidentiality

Organizational skills

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Job Summary

Our client is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management in their Surabaya office. This role demands exceptional discretion, proactivity, and the ability to manage complex schedules and confidential information. You will play a pivotal role in facilitating the efficient operation of executive functions, acting as a key liaison between executives and other departments. This is an excellent opportunity to work closely with leadership and gain valuable insights into strategic operations within a reputable organization.

Key Responsibilities

• Manage and coordinate complex executive calendars, including scheduling internal and external meetings, appointments, and travel itineraries.
• Prepare, review, and edit confidential reports, presentations, and correspondence with a high degree of accuracy.
• Screen and prioritize incoming communications, acting as a gatekeeper and ensuring timely responses.
• Organize and maintain confidential filing systems and databases, ensuring data integrity and accessibility.
• Coordinate logistics for executive events, including board meetings, conferences, and corporate functions.
• Conduct research, compile data, and prepare summaries as requested by executives.

Requirements

• Significant experience as an Executive Administrative Assistant or in a similar high-level support role.
• Demonstrated ability to handle sensitive information with the utmost confidentiality and professionalism.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills, with strong interpersonal abilities.

Benefits

• Attractive salary package, reflecting the seniority of the role.
• Comprehensive health insurance benefits.
• Professional development opportunities to enhance skills.
• A professional and structured work environment in Surabaya.
• Generous annual leave and other statutory benefits.

Equal Opportunity Statement

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.