Executive Assistant to Directors — Strategic Scheduler

SBS Group; Kudus; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

SBS Group is seeking an Executive Assistant to provide direct support to the Directors by managing schedules, coordinating meetings and travel, and preparing reports and materials for management review.

The ideal candidate brings 4–5 years of EA experience, strong organizational and communication skills, and the ability to handle confidential information across multiple departments. Bahasa Indonesia fluency is essential, with English as a plus.

Qualifications

• Minimum 4–5 years in executive support or EA roles.
• Experience managing complex schedules across multiple departments.
• Excellent written and verbal communication in Bahasa Indonesia; English is an advantage.
• Strong ability to summarize information and prepare concise reports for management.
• High level of integrity and discretion when handling confidential information.

Responsibilities

• Manage the Directors’ calendars, prioritising meetings and travel.
• Prepare meeting agendas and gather materials in advance.
• Record decisions, assign owners, and track deadlines.
• Monitor follow-ups and obtain updates before deadlines.
• Consolidate departmental information into concise reports for Directors.
• Communicate professionally with external parties, including suppliers and partners.
• Handle correspondence, travel arrangements, and other administrative tasks for Directors.
• Maintain strict confidentiality of company and executive information.

Skills

Organizational skills

Communication

Prioritization

Confidentiality

Bahasa Indonesia proficiency

English proficiency (advantage)

Education

Bachelor’s degree preferred

Diploma (D3) acceptable with applicable experience

Tools

Microsoft Excel

Google Sheets

Calendar applications

Presentation tools

Job description

SBS Group is seeking an Executive Assistant to provide direct support to the Directors by managing schedules, coordinating meetings and travel, and preparing reports and materials for management review.

The ideal candidate brings 4–5 years of EA experience, strong organizational and communication skills, and the ability to handle confidential information across multiple departments. Bahasa Indonesia fluency is essential, with English as a plus.