Executive Secretary to Director: Scheduling & Coordination

PT Wiratara Prima; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Wiratara Prima in South Jakarta is seeking a proactive Secretary to the Director to manage the director's calendar, meetings, and documents. You will coordinate internal and external engagements and handle confidential communications.

You must be detail-oriented, capable of working independently, and proficient in Microsoft Office and Google Workspace. Fresh graduates are welcome, with 1–2 years of related experience preferred.

Qualifications

• Fresh graduates are welcome to apply.
• Minimum 1–2 years of experience as Secretary, Personal Assistant, or in a similar administrative role.
• Able to handle confidential information with professionalism and discretion.
• Detail oriented, proactive, responsible, and able to work independently.
• Proficient in Microsoft Office and Google Workspace.
• Willing to work closely with and support the Director directly.

Responsibilities

• Manage the Director's daily schedule, meetings, appointments, and business activities.
• Prepare and organize documents, reports, and other administrative materials required by the Director.
• Coordinate internal and external meetings, including preparing meeting materials and MoM when required.
• Handle business correspondence and communication on behalf of the Director when necessary.
• Maintain proper filing and confidentiality of important company related documents.
• Monitor and follow up on pending tasks, meetings, and commitments to ensure timely completion.
• Perform other duties and responsibilities assigned by the Director.

Skills

Microsoft Office

Google Workspace

Discretion/Confidentiality

Detail oriented

Job description

PT Wiratara Prima in South Jakarta is seeking a proactive Secretary to the Director to manage the director's calendar, meetings, and documents. You will coordinate internal and external engagements and handle confidential communications.

You must be detail-oriented, capable of working independently, and proficient in Microsoft Office and Google Workspace. Fresh graduates are welcome, with 1–2 years of related experience preferred.