Directors' Executive Secretary & Admin Lead

PT. Mahada Adipratama Sejati Finance; Jakarta Selatan; On-site; IDR 55,800,000 - 100,440,000; Full time

Job summary

PT. Mahada Adipratama Sejati Finance in Jakarta Selatan seeks an organized Executive Secretary to provide high-level admin support to the Directors. You will manage schedules, travel, meetings, and confidential communications with discretion.

The ideal candidate has a Bachelor’s degree, 2–3 years in a similar role, strong English and Bahasa Indonesia, and expert MS Office skills. You will coordinate across departments and ensure professional, timely follow-up on actions.

Qualifications

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or related field.
• 2–3 years as Executive Secretary/PA or similar, preferably supporting C‑Level executives or the Board.
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Strong business correspondence, coordination, problem-solving and follow-up.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Familiar with meeting protocols and corporate administration.
• Highly organized, proactive, detail-oriented, and able to manage multiple priorities.
• Trustworthy with confidential information.

Responsibilities

• Manage Directors’ schedules, appointments, meetings, and engagements.
• Arrange travel, transportation, accommodation, and related requirements.
• Prepare and manage correspondence, reports, presentations, agendas, and minutes.
• Coordinate communication between Directors, internal teams, and external stakeholders.
• Monitor meeting outcomes, follow-up on tasks and assignments.
• Maintain accurate documentation and handle confidential information with discretion.
• Provide administrative and secretarial support to Directors’ daily activities.
• Support meeting coordination, follow-up activities, and other priorities.

Skills

Organizational skills

Time management

Communication

Confidentiality

English & Bahasa proficiency

Coordination

Education

Bachelor's Degree (S1) in related field

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

PT. Mahada Adipratama Sejati Finance in Jakarta Selatan seeks an organized Executive Secretary to provide high-level admin support to the Directors. You will manage schedules, travel, meetings, and confidential communications with discretion.

The ideal candidate has a Bachelor’s degree, 2–3 years in a similar role, strong English and Bahasa Indonesia, and expert MS Office skills. You will coordinate across departments and ensure professional, timely follow-up on actions.