Executive Assistant: Scheduling, Travel & Meetings

PT Perfect Companion Indonesia Manufacturing; Jakarta Utara; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT Perfect Companion Indonesia Manufacturing, a growing international company opening a new manufacturing plant in Modern Cikande Industrial Estate, Serang, Banten, West Java, is seeking an experienced Executive Assistant. The role supports high-level executives with calendar management, travel planning, and confidential administrative tasks.

You will coordinate meetings, prepare materials, and manage communications with internal and external stakeholders, while upholding professionalism and

Qualifications

• Excellent calendar management and scheduling skills.
• Good knowledge of office administration and executive support functions.
• Experience with travel arrangements and meeting coordination.
• Strong interpersonal and communication skills.
• Professional appearance and etiquette.
• Proactive, resourceful and dependable.

Responsibilities

• Manage and maintain the executive's daily calendar, appointments, meetings, and business schedules.
• Coordinate internal and external meetings, including agendas, materials, presentations, and minutes.
• Screen and respond to emails and calls on behalf of the executive.
• Arrange domestic and international business travel including flights, accommodation, transportation, visas, and itineraries.
• Manage reimbursement claims and expense reports related to the executive.
• Support personal administrative matters with confidentiality and professionalism.
• Handle confidential information with integrity and discretion.

Skills

Calendar management

Executive support

Travel arrangements

Email & communications

Discretion & integrity

Interpersonal skills

Job description

PT Perfect Companion Indonesia Manufacturing, a growing international company opening a new manufacturing plant in Modern Cikande Industrial Estate, Serang, Banten, West Java, is seeking an experienced Executive Assistant. The role supports high-level executives with calendar management, travel planning, and confidential administrative tasks.

You will coordinate meetings, prepare materials, and manage communications with internal and external stakeholders, while upholding professionalism and