Senior Executive Assistant: Factory Ops & Board Liaison

PT Hema Medhajaya; Pos Bitung; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Hema Medhajaya in Indonesia seeks a seasoned Executive Secretary to support the business owners in a fast-paced manufacturing environment. You will coordinate across Production, PPIC, Finance, Sales, and Quality Control, and manage high-level schedules with careful reporting to the Board of Directors.

The ideal candidate has 7+ years in executive support, fluent English with basic Mandarin, and strong MS Office skills. Flexibility for overtime and international travel is expected.

Qualifications

• Proven working experience in a manufacturing or fabrication company.
• Excellent command of spoken English and basic Mandarin.
• Minimum 7 years of experience as Executive Secretary, Senior Personal Assistant, or equivalent position.
• Stable employment history with minimum tenure of 3–4 years at previous companies.
• Mature, highly organized, detail-oriented, able to handle sensitive matters independently.
• Strong knowledge of Microsoft Office.

Responsibilities

• Coordinate and monitor management directives across departments with timely updates and clear progress tracking to the Board of Directors.
• Manage executive schedules including personal and business appointments, meetings, and international travel arrangements.

Skills

English proficiency

Mandarin communication

MS Office

Tools

Microsoft Office

Job description

PT Hema Medhajaya in Indonesia seeks a seasoned Executive Secretary to support the business owners in a fast-paced manufacturing environment. You will coordinate across Production, PPIC, Finance, Sales, and Quality Control, and manage high-level schedules with careful reporting to the Board of Directors.

The ideal candidate has 7+ years in executive support, fluent English with basic Mandarin, and strong MS Office skills. Flexibility for overtime and international travel is expected.